What are the responsibilities and job description for the Event Coordinator (part-time) position at Colorado State University?

Posting Details

Posting Detail Information

Working Title

Event Coordinator (part-time)

Position Location

Fort Collins, CO

Work Location

Position is fully in-office / in-person

Research Professional Position

Posting Number

202500220AP

Position Type

Admin Professional / Research Professional

Classification Title

Prof / Indiv Contrib I

Number of Vacancies

Work Hours / Week

Proposed Annual Salary Range

40,000-$50,000 (full-time annualized salary equivalent) plus eligibility for comprehensive benefits package.

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here.
Explore the additional perks of working at CSU here .
For the total value of CSU benefits in addition to wages, use our compensation calculator .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !

Desired Start Date

04 / 01 / 2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11 : 59pm (MT) on

02 / 24 / 2025

Description of Work Unit

The College of Agricultural Sciences (CAS) is an integral part of the Colorado State University land-grant system. The CAS Dean's Office is responsible for oversight in fulfilling the land-grant mission in agricultural sciences through teaching, research, community and economic outreach and engagement, in service to and in cooperation with Extension (CSUE) and the Agricultural Experiment Station (AES). The CAS Dean's office serves the college through executive level leadership determined by strategic plan, and oversight of the college's initiatives in research, academic programs including programmatic curriculum oversight, student affairs including diversity and retention, student success and next destination placement, and student recruiting and outreach. The CAS Dean's office provides central coordination of the college's internal and external communication efforts, branding, marketing, and publication of materials for promotion. The CAS Dean's office includes development and large gift cultivation and donor and alumni engagement, as well as information technology and networking services for the entire college. CAS is committed to providing students with high-quality undergraduate and graduate learning experiences in an inclusive and welcoming environment.

Position Summary

The Event Coordinator provides strategic planning and oversight for key internal and external events. To support the success of the events, the Event Coordinator works collaboratively with leaders across the College, as well as external to the College, to understand the goals and key outcomes for each event. The Coordinator works within the Dean's Office, and partners with team members in Development, Communications, and the Student Success Team, to understand the overall strategy, planned promotions, and timing of messages to various constituents to include in event plans. Travel, weekend, and evening work will be required in support of some events.

Types of events may include :

CAS Ag Week

Nutrien Ag Day BBQ

National Western Stockshow

Colorado Farm Show

Southern Rocky Mountain Ag Conference

Colorado Fruit and Vegetable Growers Association

Colorado State Fair

National FFA Convention

Virtual, hybrid, and in-person events

Required Job Qualifications

Bachelor's degree in business, hospitality, communication, or related field; OR completed bachelor's degree in any field with a minimum of 2 years of professional experience in hospitality, event / meeting planning, or closely related experience.

Demonstrated communication, organization and complex problem-solving skills.

Demonstrated computer skills specifically in Microsoft Office Suite.

Ability to work with diverse audiences and stakeholders while upholding the CSU Principles of Community.

Must have a valid driver's license or the ability to obtain a driver's license or access to a licensed driver by the employment start date.

Ability to accommodate a flexible work arrangement , including occasional travel, evening, and weekend in-person work.

Preferred Job Qualifications

Professional conference and / or event management experience in a higher education setting.

Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives with proven ability to meet deadlines and remain on budget.

Experience in conference and / or event sales and marketing, the hospitality industry, including contract negotiations.

Demonstrated experience in providing exceptional customer service to internal and external stakeholders.

Demonstrated ability to successfully collaborate, communicate, and lead a multifaceted group of colleagues and internal / external partners.

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and / or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty Category

Event Planning and Logistics

Duty / Responsibility

This position will work closely with internal and external partners to ensure event goals are aligned, roles and responsibilities are defined, and outcomes support the broader college, University, and System mission.

Manage and maintain yearly event calendar. Ensure that appropriate calendars and communication resources are up to date.

Create and maintain event plans / playbooks for signature events including event goals, timelines, logistics, resources needed, budget, and other details.

Provide event planning and logistical support for key events including pre-, during, and post-event efforts such as creating an overall event plan, scheduling meetings, coordinating staff training and coverage, preparations and packing lists, drafting / coordinating promotions and communications, event execution, and evaluation / data tracking.

Serve as lead CAS planning member of signature events including National Western Stock Show, Colorado State Fair, Ag Day, VIP campus tours and experiences, and others as identified.

Consult with college partners to help with planning conferences and other events.

Develop event budgets including vendor estimates and past event expense reports. Track and submit expenses and provide budget reports after events.

Identify branding materials needed for events and order materials ensuring on-time delivery.

Comply with University event process and approvals, including all related event guidelines and policies.

Partner across Communications, Department, and Development teams as necessary to ensure event details and promotions are shared with audiences (internal and external) in a timely manner.

Percentage Of Time

Job Duty Category

Event Communications and Marketing

Duty / Responsibility

Partner with Ag Communications team to ensure information is shared with internal and external event audiences in a timely manner. Update constituents on events, including providing intranet site content. Provide regular updates to event co-leads.

In partnership with event co-leads and Ag Communications team, identify print and branding materials needed in support of events, deadlines for printing, quantities, and method of delivery to the event (for example, flyers, posters, banners). Coordinate materials to be used (banners, displays, screens, for example) and ensure materials are ordered and delivered on time.

Percentage Of Time

Job Duty Category

Branded Collateral

Duty / Responsibility

Identify potential "giveaways" and promotional materials needed for events. Coordinate with CSU campus partners and Ag Communications team for branding. Oversee planning, ordering, and organizing all items.

Ensure orders are placed and received on time for events keeping budgetary constraints in mind.

Identify, innovate, and manage branded items, in collaboration with Ag Communications team, to support internal, statewide, and national branding efforts.

Coordinate additional promotional material requests from CAS constituents as necessary.

Percentage Of Time

Application Details

Special Instructions to Applicants

For full consideration, apply online by 02 / 24 / 25. Complete applications include : cover letter addressing qualifications, resume, and contact information for three references. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Valid Driver's License, Travel

Search Contact

Shannon M. Wagner, shannon.wagner@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity / expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Salary : $40,000 - $50,000

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