What are the responsibilities and job description for the HR Payroll Technician (AT III) position at Colorado State University?

Posting Details

Posting Detail Information

Working Title

HR Payroll Technician (AT III)

Position Location

Fort Collins, CO 80523

Work Location

Position is fully in-office / in-person

Type of Position

Full-time

Classification Title

Accounting Technician III

Posting Number

202500008P

Position Type

State Classified

Open Date

01 / 31 / 2025

Close Date

02 / 10 / 2025

Salary

4,154 - $4,580 full benefits

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here.
Explore the additional perks of working at CSU here .
For the total value of CSU benefits in addition to wages, use our compensation calculator .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !

State Classified Hourly

Overtime Eligible

Description of Work Unit

The work unit exists to compensate employees of Colorado State University, while ensuring deductions, reconciliations and vendor file transmissions are accurate and complete. This includes recording all transactional processing in the University financial reporting system for payroll related responsibilities. Work unit responsibilities include : Insurance and retirement program deductions and file remittances as applicable, garnishments, time and effort reporting, liens, court ordered actions, state and federal reporting and other corresponding functions. This position performs the duties related to the Administrative Professional and Faculty payroll and insurance processing and supplemental pay processing and coverage for State Classified payroll and insurance processing.

Position Summary

This position exists to ensure adequate payroll technician support is provided for payroll processing, payroll transactional entries and payroll reconciliations. All payroll duties will be performed in accordance with Desk Reference Manual criteria and accounting principles defined by the Financial Accounting Standards Board (FASB) under the direction of the Payroll Unit Manager.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials :

Experience Only :

Three (3) years of experience in technical payroll processing.

Education and Experience :

A combination of education in accounting or bookkeeping and / or experience in accounting or bookkeeping may substitute for up to two (2) years of the required experience (30 credits = 1 year). Please note, unofficial or official transcripts must be attached with this application.

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position :

A completed associate's or bachelor's degree in Accounting, Finance, or a related field of study.

Experience working in a professional, fast-paced environment that requires organization, prioritization, and the ability to meet critical deadlines with extreme attention to detail.

Excellent customer service skills and demonstrated experience working with diverse populations.

Advanced MS Office skills, specifically Excel spreadsheet.

Advanced verbal and written communication skills.

Ability to think critically and identify areas within payroll processing where improvement or efficiency may be accomplished.

Payroll experience within a large organization (500 employees).

Ability to work independently as well as a critical member of a team.

Directly related state service experience

Essential Job Duties

Job Duty Category

Payroll Processing

Duty / Responsibility

Processes Faculty, Admin Professional, and State Classified payroll items in HR / Payroll system

Calculates pay adjustments and verifies payroll data integrity

Provides guidance on payroll actions and ensures accurate processing

Percentage Of Time

Job Duty Category

Supplemental Pay Request Processing

Duty / Responsibility

Processes supplemental pay requests in HR / Payroll system

Ensures compliance with University policies

Generates monthly management report for University leadership

Percentage Of Time

Job Duty Category

Processing 9 & 12 Month Contracts

Duty / Responsibility

Processes new 9 for 12 contracts be reviewing monthly pay rate, checking for accurate input into the payroll system, change to the appropriate earning type; monitors monthly by maintaining spreadsheet on deferred pay amounts and reconciling to the accounting system balances and making appropriate adjustments when needed.

Percentage Of Time

Job Duty Category

Faculty, Admin Pro and SC Insurance

Duty / Responsibility

Transfers insurance data from Benefits Enrollment to Payroll System

Reviews and verifies data integrity; enters payroll adjustments

Audits and reconciles State Classified Insurance deductions

Ensures timely and accurate reporting of employee coverage

Manages cash payments and deposits for insurance, reconciles benefit accounts

Percentage Of Time

Job Duty Category

Back-Up Coverage of Ancillary Payroll Duties

Duty / Responsibility

Back-up coverage :

Benefit Vendor Wire Payments : Prepare and review for Kuali entry and approval by the Bursar's office.

Work-Study Adjustments : Operate as the payroll processor with responsibility to understand and act on making labor adjustments in Oracle to meet the needs of the Student Employment office.

Payroll Withholdings : Analyze court ordered garnishments, wage assignments and tax levies for all employees.

Tax and Reconciliation : Cash reconciliations, Oracle to Kuali reconciliations, tax or W2 related coverage during peak times of processing.

Percentage Of Time

Job Duty Category

Team Collaboration and Support

Duty / Responsibility

Ensure the success of all members of the payroll unit by providing support, coaching, training, and other resources as needed for colleagues to fulfill their assigned responsibilities.

Serve as subject matter expert regarding CSU and payroll protocols for the Payroll Manager and assist in onboarding / training.

Act as a role model and example for connected collaboration across the payroll team.

Percentage Of Time

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.

Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note : Part-time experience will be calculated to determine the full-time equivalent.

The Work Experienc e is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

If an Application is considered "Incomplete", the Application will be removed from consideration for the position.

An Application is incomplete if no current / previous employment is included in the Work Experience section of the Application.

An Application is incomplete if "see resume" (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

Positions requiring a degree or if using education as a substitution for work experience (e.g. : Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

When a resume is listed as a required document, it may be used in the comparative analysis / evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

Please see the Required Documents section of the posting.

NOTES

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense.

Pertinent updates to your Application status can be obtained by logging into your application account at https : / / jobs.colostate.edu

All status updates for this position will be sent via email from human.resources@colostate.edu , hr_ta@colostate.edu , OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Diversity, Equity, and Inclusion at Colorado State University

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and / or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources - Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).

Department Contact Information

Human Resources - Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).

Please check the Help link online at https : / / jobs.colostate.edu / help / for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947).

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity / expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board / State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board / State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov / spb .

A standard appeal form is available at : www.colorado.gov / spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action : Colorado State Personnel Board / State Personnel Director, Attn : Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax : 303-866-5038. Phone : 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Salary : $4,154 - $4,580

Apply for this job

Receive alerts for other HR Payroll Technician (AT III) job openings

HR Payroll Technician (AT III)

What are the responsibilities and job description for the HR Payroll Technician (AT III) position at Colorado State University?

What is the career path for a HR Payroll Technician (AT III)?

Sign up to receive alerts about other jobs with skills like those required for the HR Payroll Technician (AT III).

Job openings at Colorado State University

Not the job you're looking for? Here are some other HR Payroll Technician (AT III) jobs in the Fort Collins, CO area that may be a better fit.

We don't have any other HR Payroll Technician (AT III) jobs in the Fort Collins, CO area right now.

AI Assistant is available now!