What are the responsibilities and job description for the PROPOSAL RESEARCH PROJECT MANAGER LEVEL I, II OR III - COLLEGE OF ENGINEERING position at Colorado State University?

Posting Detail Information

Working TitleProposal Research Project Manager Level I, II or III - College of Engineering

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid / in-office work

Research Professional PositionYes

Posting Number202401841AP

Position TypeAdmin Professional / Research Professional

Classification TitleResearch Coordinator

Number of Vacancies1

Work Hours / Week40

Proposed Annual Salary Range$60,000 - $78,200 commensurate with education, experience, and qualifications

Employee Benefits

Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https : / / inclusiveexcellence.colostate.edu / about / ) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. (https : / / hr.colostate.edu / wp-content / uploads / sites / 25 / 2021 / 01 / benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
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Desired Start Date11 / 11 / 2024

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11 : 59pm (MT) on11 / 04 / 2024

Description of Work Unit

Colorado State Universityis a land-grant institution committed to a 150-year-old mission of access to higher education for the citizens of Colorado and to excellence in teaching, research, and outreach. The campus is located in the city of Fort Collins, the county seat of Larimer County. Fort Collins is a progressive community of approximately 171,000 situated 65 miles north of Denver on Interstate 25. Located at an elevation of 5,000 feet, Fort Collins has a clear, dry climate and generally pleasant temperature throughout the year.

TheWalter Scott, Jr. College of Engineering( WSCOE ) at Colorado State University ( CSU ) consists of about 3,000 students enrolled in BS, MS, and PhD programs, 145 tenure-track and non-tenure-track faculty, and over 400 support staff and research scientists.

TheOffice of the Deanprovides administrative support for faculty, staff, and students in the Walter Scott, Jr. College of Engineering. The Office of the Dean serves as the main administrative office for the rest of the University. The office administers all financial, development, research administration, industry outreach activities, communications, facilities, human resources, and travel functions conducted within the college.

TheEngineering Research Business Office( RBO ) provides coordination and direct support for the management of federal, state, and commercial grants and contracts for research groups within the college. The RBO supports management decisions at all college levels with accurate and timely data accounting for compliance with applicable local, state, and federal regulations.

Position Summary

TheProposal Research Project Manager( RPM ) plays a leading role in the preparation and submission of scientific proposals to external sponsors, including federal, state, and local government agencies, industry, and foundations.

The RPM also provides day-to-day budget management of a complex portfolio of scientific research projects working closely with college faculty and senior research scientist to coordinate multiple research projects.

This position does not participate in the scientific research of any project.

A successful RPM will be capable of coordinating complex expenditure planning for multiple research projects, forecasting, and recommending appropriate solutions for staff funding shortfalls, and purchasing or travel complications. This individual does not typically execute financial transactions, but reviews and approves / declines project-related expenditures in consultation as needed with the projects principal investigator (PI).

The successful candidate will possess organizational skills, attention to detail, strong writing ability, and the ability to learn quickly. Additionally, a successful candidate must have excellent interpersonal skills, including an ability to work with individuals and teams of faculty, research scientists, university administrators, and program managers and scientific collaborators in the U.S and abroad. The individual must be proactive, a self-starter, able to prioritize tasks, able to navigate frequent interruptions, and must possess strong work ethic and commitment to producing quality work.

The individual selected for this position will be classified into one of the following levels based on education and experience :

RPM Level 1 : $60,000 $69,200 per year

Bachelors Degree. Or in lieu of Bachelors Degree, a high school diploma plus either eight (8) years of relevant work experience, OR a Certified Research Administrator ( CRA ) or Certified Pre-Award Administrator ( CPRA ) certification in lieu of eight (8) years of experience.

Two (2) years of related professional experience.

RPM Level 2 : $69,201 $71,000 per year

Bachelors Degree. Or in lieu of Bachelors Degree, a high school diploma plus either eight (8) years of relevant work experience, OR a CRA or CPRA certification in lieu of eight (8) years of experience.

Two (2) years of related professional experience plus three (3) years of research administration experience, including but not limited to proposal submissions, project management, and / or financial management.

RPM Level 3 : $71,001 $78,200 per year

Bachelors Degree. Or in lieu of Bachelors Degree, a high school diploma with either eight (8) years of relevant work experience, OR a CRA or CPRA certification in lieu of eight (8) years of experience.

Five (5 ) plus years of research administration experience, including but not limited to proposal submissions, project management, and / or financial management.

The Proposal Research Project Manager reports to the Director of Pre-award Support in the Walter Scott, Jr, College of Engineering at the Colorado State University.

Remote work is negotiable depending on the experience of the candidate. Remote work candidates will be considered, however periodic on-campus presence may be necessary (e.g. staff retreat) but not on a regular basis. Therefore, candidates are expected to commute to Fort Collins when necessary.

Required Job Qualifications

RPM Level 1 : $60,000 $69,200 per year

Two (2) years of related professional experience.

Legally authorized to work in the United States by the proposal start date. The department will not sponsor a visa for this position.

RPM Level 2 : $69,201 $71,000 per year

Legally authorized to work in the United States by the proposal start date. The department will not sponsor a visa for this position.

RPM Level 3 : $71,001 $78,200 per year

Five (5 ) plus years of research administration experience, including but not limited to proposal submissions, project management, and / or financial management.

Emphasis on Pre-award experience, including but not limited to complex proposals involving cost share, multiple sub-awards, a wide variety of agencies, detailed spreadsheets and budget presentations, compliance with Uniform Guidance and / or agency policies, etc.

Legally authorized to work in the United States by the proposal start date. The department will not sponsor a visa for this position.

Preferred Job Qualifications

Proven effective oral, written, and interpersonal communication skills.

Demonstrated time management skills essential to meeting critical deadlines.

Advanced knowledge of office productivity software including MS Office (specifically Excel), data retrieval (e.g., Oracle, Access, or other database management software), report preparation (e.g., Excel pivot tables or comparable experience), and Adobe Acrobat.

Familiarity with Federal Cost Accounting Standards and Uniform Guidance requirements.

Experience working in a higher education setting.

Experience forecasting and managing project staffing and budgets.

Familiarity with the administrative activities associated with the scientific research process.

Experience with Kuali Financial System Information ( KFS ) and Kuali Research Proposal Development (KR / PD) systems.

Experience with the preparation of scientific research proposals including budget development.

Certification in Research Administration such as CRA , CPRA , and / or Certified Financial Research Administrator ( CFRA )

Past experience building strong work relationships with customers based on subject-matter knowledge and the ability to effectively communicate with a wide variety of customers / colleagues.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryProposal Submissions

Duty / Responsibility

Proposal submissions, as needed to support the pre-award team.

Researches and coordinates preparation of scientific research proposals to federal sponsors including, but not limited to, the National Science Foundation ( NSF ), National Institutes of Health ( NIH ), NASA , the National Oceanic and Atmospheric Administration, the Environmental Protection Agency, the Department of Energy ( DOE ), the Department of Defense ( DOD ), and the National Park Service.

Prepares proposals for state, local, international government funding.

Prepares proposals for industry, foundation, non-profit, and other potential sponsors.

Investigates availability of funding programs, and research submission, compliance, and project cost share requirements.

Consults with sponsor representatives.

Prepares proposal budgets and draft budget justifications, ensuring compliance to application requirements including allowability and allocability of anticipated costs.

Coordinates and recommends solutions for project cost share requirements.

Coordinates budget and application requirements across multiple CSU colleges and / or other institutions for collaborative projects.

Coordinates directly with the Office of Sponsored Programs ( OSP ) to meet submission requirements.

Percentage Of Time95%

Job Duty CategoryProject Management

Duty / Responsibility

Management of a diverse research funding portfolio including federal, state, local government, foreign government, private sector, and non-profit agency grants, contracts, and cooperative agreement funding.

Makes day-to-day project expenditure decisions, based on a familiarity with project objectives and available funding, consulting with the project PI, OSP , and others as needed.

Interacts with program managers, contracting staff, and scientific leadership at external funding agencies to address questions and resolve problems related to project staffing, budget categories, contracting issues, project status updates, requests for project extension or supplemental funding, and project reporting.

Works with scientist and administrators from other US and international institutions to coordinate joint research efforts. Leads planning for complex, international research field deployments. Researches and finds solutions to institutional or governmental hurdles (e.g., internal equipment transport and customs requirements) that might otherwise prevent or impede successful accomplishment of research objectives. This frequently involves working with the Office of Sponsored Programs and other administrative offices at CSU .

Participates in NCURA professional meetings and / or other professional growth opportunities to promote improved job knowledge and performance.

In coordination with RBO accounting tech and PIs, set-up and administer sales and service accounts to support department provision of scientific services to internal and external clients. Research and project future activity levels. Coordinate with customers on project management, schedule, and deliverables.

Manage the award of graduate student fellowships and grants, dealing with complex, sometimes conflicting guidelines, associated with student receipt of multiple award types.

Note : Customers, collaborators, sub-awardees, subcontractors, sponsors, etc. may be federal, state, local or foreign governments, private sector companies, or non-profits.

Percentage Of Time2.5%

Job Duty CategoryFinancial Management

Duty / Responsibility

Designs and implements models to forecast expenditures on existing projects and the likelihood of future funding via pending or planned research proposals. Identifies gaps in future funding and help identify future funding opportunities.

In coordination with RBO accounting tech and PIs, researches costs of provided services and sets appropriate charge rates.

Ensures the award of graduate student fellowships and grants are charged to the appropriate funding source. Prepares and administers graduate student funding plans.

Manages the cost share associated with awards from budgeting through tracking and verifying

Works with faculty to ensure the subawards are paying invoices in a timely manner, and as needed, meets with subawardees to discuss administrative details / requirements.

Works with College of Engineering Development staff and PIs to plan and manage research projects funded through department, college, and university development efforts.

Prepares and recommends staffing plans for individual faculty research groups. Using funding forecasts, makes recommendations to faculty, the director of RBO , and department heads regarding needed changes in scientific staffing. This may include the recommendation to hire or change the funding source of research associates, research scientists, post docs, and graduate students.

In coordination with RBO accounting tech and PIs, designs business plans to acquire, appropriately utilize, maintain, and replace scientific equipment. Analyzes equipment use in support of funded research activities. Builds models to support recharge centers (21s) and lab services (22s), considering equipment capital, operating costs, and projected equipment use based on forecast of research activity levels and directions. Sets appropriate equipment use fees to ensure adequate cost recovery and build these charges into project budgets. Prepares and updates account business plans and charge rates annually.

Percentage Of Time2.5%

Application Details

Special Instructions to Applicants

For full consideration, please upload a cover letter thatclearly addresses the minimum and preferred qualifications for this position, your resume / CV, cover letter, and the contact information for three professional references by 11 : 59 PM ( MST ) on November 4th, 2024. References will not be contacted without prior notification to candidates.

This posting will remain open until filled, however for full consideration, applications must be received by 11 : 59 PM ( MST ) on November 4th , 2024.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactLiza Hunn, Liza.Hunn@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity / expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https : / / oeo.colostate.edu / ) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https : / / www2.ed.gov / about / offices / list / ocr / docs / howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (

The successful candidate must be legally eligible to work in the United States by the time of hire. Will you have US employment eligibility by the proposed start date?

Applicant Documents

Required Documents

Cover Letter

Resume or CV

Optional Documents

Salary : $60,000 - $78,200

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PROPOSAL RESEARCH PROJECT MANAGER LEVEL I, II OR III - COLLEGE OF ENGINEERING

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