What are the responsibilities and job description for the School Certifying Official position at Colorado State University?
Position Location
Fort Collins, CO
Work Location
Position qualifies for hybrid/in-office work
Research Professional Position
No
Posting Number
202500030AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib II
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$55,000 - $58,000; Salary is commensurate with experience.
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
02/10/2025
Description of Work Unit
The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention, and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. Based on our goals, values, and our commitment to inclusive excellence, the Office of the Registrar seeks to hire team members who demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a commitment to treating others with respect and an internal motivation for doing the work we do.
Position Summary
This position is dedicated to serving veteran students utilizing Veterans Affairs (VA) benefits within the Office of the Registrar. The role involves certifying the enrollment, tuition, and fee charges for veterans and their dependents while ensuring compliance with increasingly complex legislation and evolving VA policies. It also carries the responsibility of maintaining the University’s eligibility to participate in VA programs. Additionally, the position oversees certifications for the five existing chapters of GI Bill® benefits, which the VA uses to determine payments to both students and the University.
This position is responsible for overseeing the University’s participation in Veterans Education Assistance programs. Key responsibilities include ensuring compliance with VA requirements, completing the necessary documentation for program participation, maintaining records for eligible veterans, certifying student enrollment status to the VA, and advising veterans on their eligibility and benefit options
Additionally, this position collaborates with VA and State Approving Agency officials during compliance surveys and supervisory visits (audits), providing requested records and ensuring continued program adherence.
A significant aspect of this role involves meeting with parents who transfer GI Bill® entitlements to their dependents. Since the transfer process involves navigating complex Department of Defense and VA rules and regulations, it can be challenging for parents and student dependents to manage alone. This position requires substantial time and expertise to counsel parents and their dependents effectively through phone, email, and in-person interactions.
The VA pays tuition and fees directly to CSU for students utilizing the Post-9/11 GI Bill®. This process requires tuition and fees to be reported separately for each student during certification. Additionally, whenever these students adjust their schedules or their billing transactions change, tuition and fees must be recalculated, and an updated adjustment submitted to the VA. This involves running assessments to determine applicable tuition and fees, evaluating each student’s level of entitlement, and coordinating with Accounts Receivable Operations to report the expected payment amount from the VA for each student.
Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at https://www.benefits.va.gov/gibill.
This position is responsible for overseeing the University’s participation in Veterans Education Assistance programs. Key responsibilities include ensuring compliance with VA requirements, completing the necessary documentation for program participation, maintaining records for eligible veterans, certifying student enrollment status to the VA, and advising veterans on their eligibility and benefit options
Additionally, this position collaborates with VA and State Approving Agency officials during compliance surveys and supervisory visits (audits), providing requested records and ensuring continued program adherence.
A significant aspect of this role involves meeting with parents who transfer GI Bill® entitlements to their dependents. Since the transfer process involves navigating complex Department of Defense and VA rules and regulations, it can be challenging for parents and student dependents to manage alone. This position requires substantial time and expertise to counsel parents and their dependents effectively through phone, email, and in-person interactions.
The VA pays tuition and fees directly to CSU for students utilizing the Post-9/11 GI Bill®. This process requires tuition and fees to be reported separately for each student during certification. Additionally, whenever these students adjust their schedules or their billing transactions change, tuition and fees must be recalculated, and an updated adjustment submitted to the VA. This involves running assessments to determine applicable tuition and fees, evaluating each student’s level of entitlement, and coordinating with Accounts Receivable Operations to report the expected payment amount from the VA for each student.
Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at https://www.benefits.va.gov/gibill.
Required Job Qualifications
All required job qualifications must be referenced in application materials to be considered for this position. The following items are required:
- Bachelor’s Degree from an accredited university in Business, Accounting, Education, Science or Public Administration, or a closely related field that emphasizes analytical and critical thinking skills.
- Demonstrated experience interpreting complex state and federal policies.
- Experience working in higher education.
- Strong relationship building and organizational skills demonstrated by collaborating with multiple constituencies.
- Personal and professional commitment to diversity, equity, and inclusion (DEI) as demonstrated by active engagement in any of the following areas: creating inclusive training practices or operating procedures; participating in DEI trainings, professional development, or service opportunities; ensuring data integrity that supports diverse constituents; or fostering welcoming and inclusive work environments for colleagues, students, faculty, or staff from diverse communities and backgrounds.
Preferred Job Qualifications
Preferred qualifications are not required to be considered for this position but are highly desired. Preferred qualifications include:
- Two or more years’ experience as a School Certifying Official at an institution of higher education that certifies more than 300 benefit users per semester.
- Demonstrated experience working with Veteran Benefits in a higher education environment.
- Familiarity with higher education advising practices.
- Familiarity with higher education financial aid and residency policies.
- Demonstrated experience performing as a team player in measured deliverable situations.
- Significant experience interpreting complex state and federal veteran policies.
- Strong interpersonal communication skills as demonstrated by respectful and effective interactions with diverse constituencies including but not limited to students, faculty, staff, and vendors at all levels.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty Category
Certifying VA Benefits
Duty/Responsibility
- Oversees the University’s participation in Veteran education benefits programs by ensuring compliance with VA requirements, completing necessary documentation to maintain the University’s eligibility, certifying the enrollment and benefit eligibility of current students, providing reports on student veterans, and collaborating with the VA to address and resolve any issues.
Percentage Of Time
60
Job Duty Category
Customer Service
Duty/Responsibility
- Assist students to maximize and efficiently utilize their VA education benefits by advising them of their eligibility and options prior to certification of those who meet the standards .
Percentage Of Time
30
Job Duty Category
Other Duties as Assigned
Duty/Responsibility
- Keep up to date on general activities in the Office of the Registrar to ensure veterans education benefits functions coordinate with and meet the needs of department/university functions and priorities.
- Actively engage with diversity, equity, and inclusion activities consistent with CSU’s Principles of Community. Foster a respectful, inclusive, and welcoming work environment that supports the diverse needs of students, faculty, staff, and colleagues.
- Read and respond to emails in a timely manner; be responsive to inquiries from institutions within the CSU System.
- Actively participate in trainings and meetings as requested.
- Perform other duties as assigned.
Percentage Of Time
10
Application Details
Special Instructions to Applicants
Interested applicants must submit a cover letter addressing how professional experiences align with identified required and preferred qualifications, a current résumé, and three professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Michael Marr, Michael.Marr@colostate.edu.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
This position is eligible for a hybrid work arrangement after a period of onboarding and training.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
This position is eligible for a hybrid work arrangement after a period of onboarding and training.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Education Verification Check
Search Contact
Michael Marr, michael.marr@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Salary : $55,000 - $58,000
