What are the responsibilities and job description for the GA South Administrative Assistant position at Colquitt Regional Medical Center?
Maintain a bird’s eye view of the Program Director’s overall schedule and ensure that PD is aware of and has adequate time to prepare for upcoming meetings, projects, conferences, etc. Monitors Program Director’s emails, ongoing task list, projects, etc. and makes PD aware of any urgent matters requiring his attention. Schedules appts and maintain calendar using various tools including Lightning Bolt, Microsoft Outlook, and Microsoft Teams. Attend various meetings with and/or in place of Program Director to take notes and identify action items for the Program Director to follow-up on. Assists in development and maintaining a system for filing /storing information and documents. Assist Program Director in developing IT skills needed to access and create electronic file systems. Responsible for ensuring Program Director is aware of and prepared for recurring activities. Assist Program Director in communications such as emails, preparing reports, note taking, and scheduling meetings. Assist Program Director with longitudinal oversight of operation processes. Supports the Program Director in adhering to program deadlines. Assists in the preparation of reports, gathering and researching information, preparing presentations, data entry and other special projects as needed and directed by the Program Director. Pulls reports from New Innovations to assist the Program Director in completing and preparing for meetings. Assist in planning, coordinating conferences, meetings, special events. Help Program Director with completing annual faculty evaluations. Assist Program Director in developing a program checklist for all important programmatic activities with metrics, and timeline for anticipated future ACGME site visit. Assist the Program Director in preparing presentations. Assist in completing med student evals, request for LOR, resident semi-annuals. Assists faculty as directed by Program Director. Assists with academic half day as needed.
Experience
Required- Minimum of 3-5 years experience in administrative support role preferred.
Education
Required- Associates or better
