What are the responsibilities and job description for the Health Information Departmental Secretary / Birth Certificate Registrar position at Colquitt Regional Medical Center?
Job Duties Include :
- Answers telephone promptly and courteously. Meet the needs of caller by direct assistance or by transferring call to appropriate personnel. Takes messages as needed.
- Helps to maintain all office equipment in working order to assure minimal downtime. Identifies and reports equipment which require maintenance or repair. Maintains and order office supplies. Keep supplies organized.
- Sorts and distributes mail daily.
- Type correspondence, memos, envelopes, reports, policies and procedures and other material as requested.
- Schedules and records departmental staff meeting as requested. Attends Departmental Staff meetings and other scheduled educational meetings. Maintains departmental bulletin boards.
- Analyzes medical records completed by the Medical Staff and Nursing Service to verify required reports and signatures in accordance with established departmental procedures. Enters a chart deficiency for the appropriate physician to complete or contact appropriate nursing director for any nursing staff deficiencies.
- Assist with departmental payroll. Maintains attendance records for department.
- Assist with the management of the patient portal and patient portal email/verbal communication from patients.
- Provides hospital departments with needed information as requested for patient care. Provides assistance to physicians in the process of completing records, if needed.
- Completes birth and fetal death certificates in a timely manner. Also, responsible for completion of birth paternity acknowledgement forms when appropriate. Following the state laws, regulations, and guidelines.
- Responsible for maintaining Organ Procurement and GA Eye Bank agreements and coordinating reviews for organ procurement data submission.
- Takes initiative in completing assigned tasks without prompting from Director and with the willingness to take on other responsibilities and challenges.
- Maintains patient confidentiality. Assures patient information heard and/or seen is maintained in strict confidence according to HIPAA rules and regulations. Releases confidential medical records as requested with the understanding and knowledge of state and federal laws governing release of medical records.
- Remains abreast of departmental safety plan and regulations. Ensures that the department is safe and free of hazards.
- Demonstrates progressive and positive measures towards accomplishing and achieving department goals and objectives. Complies with all departmental and hospital policies/procedures.
- Performs duties professionally and courteously. Maintains a clean, organized work area.
- Performs any and all other job duties as assigned by the Director/Supervisor for completion of job requirements.
Experience
Preferred- 1-2 years of clerical / medical office or health information records experience. Experience in Birth Registration completion preferred.
Education
Required- High School or better
- Associates or better
Behaviors
Preferred- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
