What are the responsibilities and job description for the Office Specialist position at Columbia Basin Care?
Do you have a heart for helping others?
Join our dedicated team at Columbia Basin Care, the region’s only independent, not-for-profit nursing facility. Whether you're just starting your career or looking for a fulfilling new opportunity, we’re proud to offer a supportive environment where you can make a meaningful difference in the lives of others.
Your Role
Columbia Basin Care is seeking an Office Specialist to join our team in The Dalles, Oregon. This position is full time requiring 32-40 hours per week.
The responsibilities held by this position are to provide administrative support within our Business Office. The ideal candidate will assist with office operations, answer inquiries, manage resident accounts, and ensure a seamless office experience for both residents and staff.
Key Responsibilities:
- Answer phone calls, greet visitors, and direct them to appropriate personnel.
- Assist residents with Trust Accounts, petty cash transactions, and maintain accurate records.
- Process payments, prepare bank deposits, and manage facility petty cash.
- Assist in processing invoices and maintain accurate financial records.
- Prepare and organize employee and resident documentation, including new hire and admission packets.
- Schedule and coordinate resident appointments, ensuring timely transportation.
- Order and maintain office supplies, provide support across departments as needed.
- Maintain confidentiality of all resident and employee information.
- Attend staff meetings and training as required.
Qualifications:
- High school diploma required; office or bookkeeping training preferred.
- Proficient in Microsoft Office, email, and general computer skills.
- Strong organizational skills with the ability to manage multiple tasks.
- Excellent verbal and written communication skills.
- Ability to maintain regular attendance and meet job requirements.
Physical Requirements:
- Normal visual and auditory acuity; ability to stand, walk, and carry up to 20 lbs.
- Ability to sit for extended periods and perform various physical tasks.
- Potential for exposure to blood and body fluids.
Why Work With Us?
- Competitive wages
- Paid Time Off (PTO)
- 401(k) with employer match
- Discounted gym rates
- Free staff meals
- Advancement opportunities
- Further education assistance
- Flexible Monthly Scheduling – Design a schedule that fits your life.
About Us
At Columbia Basin Care, we provide short-stay rehabilitation and long-term care, ensuring professional, compassionate service to our residents. Our dedicated medical team, including a Medical Director and Geriatric Nurse Practitioner, works closely with our nursing staff to deliver comprehensive, professional care tailored to each individual’s needs.
At our facility we prioritize people, offering a friendly and familiar working environment where every team member is valued. With an open-door policy at all levels, we encourage collaboration and open communication.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18 - $20
