Assistant Registrar

Description

JOB SUMMARY

The Assistant Registrar works closely with the Registrar to update and maintain the student information system (SIS) and all manuals and processes of the office; assists with various technological aspects of the department to ensure processes are efficient and effective; works collaboratively with other campus offices to maintain and disseminate appropriate information while also adhering to academic integrity; and performs related duties as assigned.  This class works within a general outline of work to be performed and develops work methods and sequences under general supervision.

Qualifications

ESSENTIAL JOB FUNCTIONS:

• Assists with maintaining curricular changes within the SIS.
• Assists with maintaining Academic Plans within the SIS.
• Troubleshoots system issues with student records.
• Provides administrative support for all areas of the department including but not limited to registration processing, schedule and advisor changes, major/minors changes, withdrawals, email communications, etc.
• Manages specialized registration agreements with local school districts.
• Provides reports and/or data to stakeholders upon request.
• Interprets and applies a variety of procedures, policies and precedents.
• Provides general office assistance and support for daily tasks as needed.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Bachelor’s degree in business administration or closely related field.
• Three (3) years of experience in a higher education administrative setting with interactions with faculty, staff, students, parents, and the general public.
• Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Teams, or related software necessary to create and maintain data management systems and processes; experience utilizing Jenzabar required; basic SQL language is preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong interpersonal and communication skills; ability to communicate effectively, both orally and in writing.
• Ability to exercise independent judgement and demonstrate personal initiative.
• Must possess excellent customer service skills and be adaptable to a changing work environment.

PHYSICAL DEMANDS:

Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

WORKING CONDITIONS:

Work environment risks exposure to no known environmental hazards.

EOE M/F/D/V