What are the responsibilities and job description for the Assistant VP for Advancement position at Columbia College?
Assistant Vice President – Development
Department: Office of Development – Advancement Division
Department: Office of Development – Advancement Division
Location: Columbia, Missouri – Main Campus
Type: Staff, Full-time
Type: Staff, Full-time
Pay: $100,000 to $108,000 per year (pay range may vary based on geographic location)
Diversity Statement:
Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, gender identity, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.
Job Summary:
The Assistant Vice President, Development (AVP) will serve as a lead fundraiser for Columbia College with a concentration on philanthropic support efforts and is responsible for helping to develop and lead the College’s strategy for major gifts, planned giving while effectively managing the identification, cultivation, solicitation, and stewardship of gifts. In addition to direct fundraising, the position provides high-level coaching and mentoring to staff in support of professional development, best practices, and collective performance goals. The AVP, Development is responsible for leading staff prospect management meetings in support of CC fundraising goals. This position works cooperatively with colleagues in Development, Alumni Relations & Annual Giving, and Strategic Communications to deliver ambitious plans for all assigned areas that support Columbia College’s mission, inspire new approaches, and catalyze collaboration. The AVP must have a track record of interacting with senior academic officers/faculty, and executing the complete cycle of major and planned gift cases-from identification to close/stewardship.
The AVP reports directly to the Vice President of Advancement. This role assists the Vice President and the advancement team in creating and maintaining a proactive fundraising team that is motivated and well-situated to meet and exceed annual fundraising metrics, tracked through a prospect management system with data from our CRM, Raisers Edge, NXT. The AVP must be a dynamic and self-motivated leader with a results-oriented approach and a proven strategic fundraising abilities.
Essential Functions
- Perform job duties in accordance with Columbia College’s vision, mission and values.
- Manage a portfolio of up to 150 high-level prospects at various stages in the fundraising process including initial contact, sharing the priorities of Columbia College, making requests for support and stewardships.
- Goal of 20 in-person or online meetings monthly.
- Receive $500,000 in commitments for annual fund, planned gifts and other designated priorities each fiscal year.
- Day-to-day oversight of assigned staff members.
- Lead all prospect management meetings in support of funding priorities.
- Travel regionally and nationally to visit donors assigned in portfolio.
- Soliciting gifts over $10,000 with a concentration on gifts over $25,000 is the focus of fundraising.
- Oversight of assigned staff members; partnering with them to reach annual performance goals.
- Ensure a professional image for the College through interactions and office organization.
- Submit timely and accurate expense reports for approval, and likewise, approve expense reports from your direct reports promptly.
- As an outward-facing professional representative of Columbia College, practice exemplary customer service in all manners of communication – by telephone, written and in person and represent the College in the community professionally.
- Advise others on Development processes, procedures and services.
- Remain flexible with work schedule and communicate with the team regarding travel so that the division is able to maintain exemplary office coverage.
- In consultation with the VP and staff, establish and adhere to annual operating budgets and ensures that development programs are operating in a fiscally prudent and productive way.
- Enter timely and accurate Time Clock Plus entries for yourself, and likewise, approve TCP entries for your direct reports.
- Strive to promptly enter all donor contact information into RE NXT so that our report pulling is up to date.
- Follow College guidelines related to travel.
- Possess knowledge of the policies that guide fundraising at the college, including moves management, fundraising ethics and prospect clearance. This includes a working knowledge of IRS regulations as they relate to charitable gifts and the institutional policies and procedures established for accepting and managing gifts.
- Maintain a collegial, creative and productive work environment within the Advancement Division.
- Partner with the Vice President to set annual goals for activity and results as it relates to College fundraising, both for overall college-wide goals and individual fundraiser goals.
- Work with the Vice President of Advancement to develop the case for support for College priorities.
- Assist Vice President in service to the Board of Trustees Advancement Committee.
- Ability to maintain confidentiality is a must.
- Serve as a member of the Columbia College Management Council.
- Projection of a positive attitude, especially regarding college initiatives, is critical at all times.
- Keeps abreast of current best practices in the Advancement profession and evaluates new and emerging ideas for potential implementation at CC.
Required Skills, Core Competencies and Professional Experience:
- Ability to fluently read, write and understand the English language.
- Proficiency with the following, but not limited to: speaking; active listening; reading comprehension; social perceptiveness; writing; coordination; critical thinking; persuasion; complex problem solving; and judgment and decision making.
- Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
- Proficiency in using web-based technologies, including database systems.
- Ability to work independently or in a team environment, with or without direct supervision.
- Excellent communication, interpersonal, customer service and organizational skills with all constitutients.
- Ability to independently multi-task in a busy environment.
- Effective time management skills.
- Display respect and civility to all constituencies in all communications.
- Strategic, high-level, polished customer service, impeccable record keeping and confidentiality are keys to success in this position.
- Ability to make clear, concise and convincing presentations of proposals.
- Attention to detail and accuracy.
- Ability to negotiate agreeable solutions while maintaining relationships.
- Ability to independently set priorities and meet deadlines.
- Ability to prepare for, lead and follow up from an effective meeting.
- Ability to work independently towards achieving shared goals.
- Confident in a position of leadership over team members.
- Must communicate with individuals from all sectors of society and all walks of life.
- Must be able to represent the college in a positive light at all times, articulating clearly and with conviction the quality and value of a CC education
- Proven ability to successfully manage a portfolio of major gift prospects; ability to coach other staff in the development and successful management of a major gift portfolio
- Knowledge of and comfort with technology, including familiarity with computer-based fund-raising support systems.
- High level of initiative and autonomy with a desire to make something good into something great
Supervisory Responsibility:
Director of Development – Major Gifts
Position reports to:
Vice President, Advancement Division
Required Level of Education:
Bachelor’s degree required.
Masters degree desired.
Experience:
Five years of direct fundraising, preferably in a higher education setting is preferred.
Previous supervisory experience required.
Other Requirements:
Ability to pass a criminal background check as a condition of employment, and on an annual basis, during employment.
Ability to pass a drug test as a condition of employment, and during employment, and on a random basis or as required if probably cause or reasonable suspicion.
Special Requirements (if any): Significant National Travel, evening and weekends.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear. The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl. Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.
Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.
Eligibility for employee benefits and perks is determined by employment status. For more information please see https://www.ccis.edu/careers/.
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.
Review of applications will begin immediately and continue until the position is filled.
Columbia College is an equal opportunity employer.
In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Disclosure of Campus Security Policy and Campus crime Statistics Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.
Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.
https://www.ccis.edu/campus-safety/crime-reporting/reports-stats
Salary : $100,000 - $108,000
