What are the responsibilities and job description for the Executive Assistant position at Columbia Helicopters?
For over 65 years, Columbia Helicopters have been a trusted provider of heavy-lift helicopter services. We create new aircraft, fly heavy-lift helicopters around the world, and provide maintenance support to ensure you are mission-ready for critical operations. If you are passionate about aviation, join our Columbia Family!
The Executive Assistant will provide high-level, confidential administrative support to the President/CEO. This individual will be a critical extension of the CEO"s office, ensuring operational efficiency, managing sensitive communications, and representing the executive office with professionalism and discretion.
Essential Duties And Responsibilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
PI269570687
The Executive Assistant will provide high-level, confidential administrative support to the President/CEO. This individual will be a critical extension of the CEO"s office, ensuring operational efficiency, managing sensitive communications, and representing the executive office with professionalism and discretion.
Essential Duties And Responsibilities
- Manage complex calendars, schedules, and travel arrangements (domestic and international).
- Act as a liaison between the CEO and internal/external stakeholders, including clients, board members, and senior leadership.
- Prepare executive-level reports, presentations, and correspondence.
- Coordinate and support executive meetings, including agenda creation, minute-taking, and follow-up task tracking.
- Screen and prioritize communications, emails, and phone calls; respond on behalf of the CEO as appropriate.
- Handle confidential information with integrity and discretion.
- Assist in the preparation and review of contracts, proposals, and other documents related to aviation operations.
- Coordinate logistics for ELT visits, off-site meetings, and company events.
- Perform project management tasks and conduct research to support strategic initiatives.
- Provide occasional personal assistance tasks to support the CEO"s efficiency.
- 5 years of experience supporting C-level executives, preferably in aviation, aerospace, or another technical/industrial sector.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other business tools (e.g., Teams, SharePoint, Concur, or similar platforms).
- High degree of professionalism and discretion in handling sensitive information.
- Ability to work independently and exercise sound judgment.
- Bachelor's degree preferred; equivalent experience considered.
- Familiarity with aviation terminology or experience in an aviation environment.
- Comfortable in a fast-paced, high-demand, and occasionally high-stress environment.
- A proactive, can-do attitude with a commitment to excellence.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
PI269570687
