What are the responsibilities and job description for the Administrative Assistant position at Columbia-Montour AVTS?
- List tardy students, arrange appointments, and record field trips and suspensions on the attendance sheet. Also, list the names of students marked absent by substitutes.
- Maintain attendance files.
- Email attendance sheets to staff.
- Provide support for students with special needs, such as teenage parents and homebound students, so that they may continue their educational programs.
- Check in late students with the Raptor system and generate passes for early dismissals.
- Compile zero-no-makeup lists and email teachers.
- Review the attendance sheet with the nurse each day as needed, documenting any communications from the nurse in conjunction with early dismissals.
- Update attendance sheets on a timely basis, changing all absences to unexcused if a student does not provide an excuse, and denote doctor-excused absences accordingly.
- Send out attendance letters as directed.
- Assist the School Police Officer in issuing citations.
- Give copy of students’ attendance reports to parents and teachers, if requested.
- Print homeroom rosters for substitutes when directed.
- Approve field trip requests for attendance.
- Utilize the student information system software, Microsoft Office Suite, and Google Suite to carry out essential job functions.
- Greet and direct visitors; assist in maintaining an orderly front office; project a positive image of the school.
- Answer telephone, transfer calls, and take phone messages for staff and students.
- Assist in generating mailings and bulk mailings as directed.
- Sort and distribute incoming mail.
- Arrange meetings for administration.
- Print student and teacher schedules upon request.
- Print class lists when requested.
- Document early dismissals.
- Type correspondence and memos for the Principal and other Administrators as requested. Distribute, mail, and make copies as needed.
- Arrange for the collection of homework assignments and secure books for absent students.
- Process discipline referrals from the Principal and Dean of Students for notification to teachers, Reassignment Room, and attendance. Prepare homework requests for teachers for in-school and out-of-school suspensions.
- Maintain a field trip request file and ensure that teachers have submitted the names of staff, parents, and students participating in the trip; record this information on the calendar.
- Order diplomas and covers as directed. Create a diploma list for new graduates. Order replacement diplomas for graduates.
- Assist in locating students who are missing from class, required for meetings, or for any other reason as directed by the Administration.
- Complete other duties as assigned.
- Maintain confidentiality by FERPA regulations and school policy when handling student data and records.
- Provide clerical support for events such as job fairs, career days, or industry visits.
JobID: 203
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
4/10/2025
4/10/2025
Location:
Columbia-Montour AVTS
Columbia-Montour AVTS
Date Available:
05/26/2025
05/26/2025
Closing Date:
04/21/2025
POSITION TITLE: Administrative Assistant04/21/2025
DEPARTMENT: Attendance/Principal/Front Office
CLASSIFICATION: Support Staff
REPORTS TO: Principal/Administrative Director
CERTIFICATIONS: High School Diploma
Post-secondary degree in Business Administration, Accounting, or related field preferred.
QUALIFICATIONS: Previous experience in a general office or a related field is preferred.
School experience preferred.
Proficient computer skills, including Microsoft Office Suite/Google Suite
Additional proprietary software utilized by CMAVTS
Scheduling appointments and updating Outlook calendars a must
Able to communicate effectively in writing and verbally
Able to solve multiple problems and work on several tasks at once
Time management and prioritization skills
Must possess a high degree of integrity, responsibility, diplomacy, and reliability and maintain confidentiality.
POSITION GOAL: Perform office duties in a manner that contributes to the success of the educational effort.
PERFORMANCE RESPONSIBILITIES:
Attendance Duties:
SELECTION: The appointment shall be made by the Joint Operating Committee following the recommendation of the Principal and Administrative Director.
EVALUATION: Performance will be evaluated annually by the Principal or their designee.
CONTACT TO APPLY: Jennifer Cerreta, Director’s Executive Assistant
jcerreta@cmvt.us
(570) 784-8040 Ext. 3322
DEADLINE TO APPLY: April 21, 2025, or until position is filled.
