What are the responsibilities and job description for the Conduct Coordinator position at Columbia University School of Professional Studies?
DEPARTMENT & SCHOOL: Student Affairs, School of Professional Studies
TITLE THIS POSITION REPORTS TO: Assistant Dean of Student Affairs, High School and Non-Degree
TIME COMMITMENT: Approximately 40 hours per week, Monday through Friday (This position includes significant evening and weekend hours)
DATES OF EMPLOYMENT: May 27, 2025-August 8, 2025
MODALITY: In Person (Live-in requirement- June 2, 2025-August 9, 2025; housing provided)
COMPENSATION: $25-$30/ hour (commensurate with experience)
Position Summary
Reporting to the Assistant Dean of Student Affairs for High School & Non-Degree Programs, the Coordinator will provide key support in areas of student conduct, safety planning, and residential life for Pre-College and Visiting programs, assisting the team in promoting a safe, welcoming, and engaging experience for students.
Responsibilities
- Coordinate with students and parents to schedule conduct hearings within 48 hours of an incident.
- Serve as a co-hearing officer for all student conduct cases in pre-college and non-degree programs.
- Support the investigations, management, and resolutions of student conduct cases in compliance with institutional policies, ensuring timely and fair adjudication.
- Collaborate with faculty, staff, and administration to address violations of the student code of conduct, including academic integrity, harassment, discrimination, and other behavioral infractions.
- Track and document student conduct cases, maintaining detailed records and case files in a secure, confidential manner.
- Help compile data for regular reports on conduct trends and outcomes for senior leadership.
- Assist in coordinating communication efforts with program staff regarding incidents and follow-up actions as directed by program leadership.
- Help organize debriefing sessions for staff after incidents, supporting documentation of lessons learned and areas for improvement.
- Serve as a secondary contact for incidents on field trips, assisting with documentation and follow-up in collaboration with program leadership.
- In conjunction with Assistant Dean, conduct sensitive conversations with parents/guardians in the event of incidents, offering reassurance, detailed explanations, and follow-up steps.
- Provide logistical support for staff training and help monitor the ongoing needs of residential staff and students.
- Help coordinate logistics for student excursions and serve as a point of contact for staff and students regarding residential life questions.
- Support cross-departmental training sessions by helping to organize materials and coordinating with trainers.
- Act as a general resource to all employees of the Internship in Building Community and lead training workshops
- Attend all required training workshops as determined by the Assistant Dean of Student Affairs, High School, and Non-Degree Programs.
- Act as a model of proper behavior and attitude for the students and interns of the program, a responsibility that extends to all instances in which the incumbent is acting in an official capacity or interacting with community members.
- Engage seriously in the program and seek to make a contribution that furthers the goal of building community among the interns, staff, and Pre-College students
PERFORMS OTHER DUTIES AS ASSIGNED OR REQUESTED
Minimum Qualifications
- Bachelor's degree or equivalent experience required
- 1-2 years of experience in an administrative support role, preferably in a higher education setting.
Preferred Qualifications
- Prior experience in an administrative role in Columbia University’s Pre-College Programs or a pre-college program at another college/university.
Other Requirements
- Proven ability to effectively work and lead within a collaborative team setting.
- Ability to effectively manage multiple technology platforms and online tools.
- Ability to work independently on multiple work streams.
- Ability to handle confidential information in a mature, professional manner.
- Strong written and oral communication skills.
- Must undergo a mandatory background check – employment contingent upon results
- Must live on-campus in program-provided housing for the duration of employment
Salary : $25 - $30
