Administrative Coordinator - G118 - Community Reinvestment

This position performs administrative duties in support of department activities.

• Greets visitors and directs them to appropriate personnel; assists visitors with information and answers questions.
• Answers the telephone; takes messages; screenscalls; provides information to callers; receives citizen complaints; direct calls and messages to appropriate personnel.
• Processes incoming and outgoing mail.
• Sends IT requests for updates to the City’s website.
• Enters purchase orders and processes receipts/payments to vendors in the City’s financial system.
• Serves as secretary of the CDAC board.
• Assists with the maintenance of project files.
• Coordinates travel.
• Schedules meetings.
• Performs administrative and clerical work including typing, filing, and data entry.
• Maintains department payroll information including sick leave, vacation, and holiday time.
• Responds to inquiries from employees, managers,the general public, and elected officials.
• Researches and prepares reports; develops and implements assigned programs.
• Resolves administrative problems related to theefficient operation of the office, such as personnel problems, policy interpretations, and telephone, computer, and equipment malfunction.
• Attends and participates in staff meetings; takes and transcribes notes; completes required forms and paperwork.
• Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data, and compiles information into summary reports.
• Composes correspondence; formats and types letters, reports, charts, and other documents.
• Prepares narrative and statistical reports to track and document activities and to provide justification for department actions and requests.
• Maintains department supply inventory; requisitions supplies as needed.
• Directs the collection of federal grant funds and state reimbursements; prepares monthly financial reports; represents office in periodic audit processes.
• Coordinates/maintains the Directors Calendar andspecial meetings; responsible for registering the director for upcomingconferences, book flights and hotel accommodations.
• Answers questions and responds to citizen complaints.
• Performs other related duties as assigned.

• Knowledge of the principles and practices of modern office administration.
• Knowledge of basic mathematical and statistical computations including addition, subtraction, multiplication, division, percentages, and ratios.
• Knowledge of Generally Accepted Accounting Principles.
• Skill in operating standard office equipment including work-related computer applications.
• Skill in problem-solving and decision-making.
• Skill in research, statistical analysis, and report preparation.
• Skill in Microsoft Office Suite.
• Ability to work independently and with minimal supervision.
• Skill in analyzing and resolving office administrative situations and problems.
• Skill in problem-solving and decision-making.
• Skill in the training and supervision of personnel.
• Skill in oral and written communication.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Walking - on foot to accomplish tasks, long distances, or site to site.

Salary : $19