What are the responsibilities and job description for the 25-26 SY Elementary School Secretary position at Columbus Elementary School?
BEGINNING DATE: 25-26 School Year
Job Title: Secretary
Supervisor: Principal
Terms of Employment: 205 days
SALARY: grade 21 step 1 based on approved salary schedule
APPLICATION: IN-DISTRICT: Letter of interest through TalentEd Recruit & Hire Website
OUT OF DISTRICT: Complete application through TalentEd Recruit & Hire Website
DEADLINE FOR APPLICATION: Until Closed
Job Goal:
Serves as secretary for an Elementary School office and assists the Principal and staff
with administration of the school to provide an efficient and pleasant work environment.
Essential Duties and Responsibilities:
Greets visitors, receives telephone calls, takes messages, directs to appropriate staff
member.
Types, prepares, distributes files records, reports, correspondence, mailings using
computers and software.
Communicates with others using telephone and computer mail systems.
Schedules appointments and meetings.
Performs research and prepares reports.
Maintains records, documents and files in hard copy files and on computer databases and
retrieves information from files.
Receives, sorts and distributes mail.
Takes and transcribes notes for correspondence and at meetings.
Makes travel arrangements.
Orders, processes, and maintains office supplies & equipment.
Operates modern office equipment including a PC and related software.
Writes out honor roll and perfect attendance certificates.
Maintains enrollment and daily attendance reports
Monitors activity and operational funds.
Enrolls and withdraws students.
Maintains and updates permanent records
Locates substitutes.
Assists with translation.
Schedules school photos.
Maintains book and equipment inventory, unpacks, verifies and distributes book orders to
teachers.
Comply bus feeder reports.
Maintaining student records as required by the State utilizing the network Student
Management system.
Provide reports of the NM Accountability Data System to the district for submission to
the State Department of Education.
May assist students with minor medical care needs.
Performs related duties as required.
Qualifications:
High school diploma or GED certificate. Must have clerical and typing test on file with
passing scores. *The supervisor has the authority to waive any of the above
requirements and allow the applicant a 30-day trail period of employment. If the
applicant is successful during the trial period, they can be hired without all 4
requirements.
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability
required.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
KNOWLEDGE OF:
First Aid.
School site-specific practices and policies.
Preparing letters, documents and reports.
Modern office procedures, equipment, and practices.
Filing systems.
District policies and procedures.
Basic record keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Telephone techniques and etiquette.
Computer and software operation.
District organization and operations.
Ablility to:
Perform the duties required.
Perform modern office practices, procedures and operate equipment.
Perform clerical duties such as filing, duplication and maintaining records.
Operate a computer terminal and software programs.
Understand and follow oral and written directions.
Meet schedules and timelines.
Prepare reports, letters and other documents.
Maintain files and records and retrieve information.
Work cooperatively with others.
Communicate effectively both orally and in writing.
Word process at 45 WPM.
EDUCATION AND EXPERIENCE:
High school diploma or general education degree (GED); one year related experience
in a school office preferred. Bilingual strongly preferred.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of people.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized
situations.
CERTIFICATES, LICENSES, REGISTRATIONS:
None required.
Physical Demands:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is required to use hands
to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee
is required to stand, walk, and sit. The employee is required to
climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must
lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception,
and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
WORK ENVIORMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor
conditions and regularly works near video display. The noise level in the work
environment is usually moderate.
THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS
Revised September 2009
