Associate Registrar

Job ID: 284310
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Office Of Registrar

Job Summary

The Associate Registrar is responsible for assisting the University Registrar with maintaining the integrity, accuracy and security of student academic records. Ensures the administration of quality customer-oriented services. Participates in the planning, development, maintenance, and enhancements of policies, processes and workflows. Serves as a key resource to faculty and administrative officers regarding student information and policies. The Associate Registrar represents and leads office in absence of University Registrar.

Responsibilities

Significant Duties & Responsibilities include: Operation Administration - Responsible for the planning, organizing, and evaluating the daily operations of the Office of the Registrar. Ensures compliance with University, state, federal and accrediting bodies policies. Collaborate with others to research, resolve and recommend action for problems and questions that arise concerning student records. Helps interpret and enforce academic policies and regulations of the University.; System Administration and Technical Lead - Serves as lead for Ellucian Banner software to include setup for core business functions such as course maintenance, class scheduling, registration, grades, records, reporting, and data management. Serves as lead for workflow implementations and maintenance. Partners with University Information Technology Services to maintain the integrity of student records databases and oversee the generation of critical reports. Evaluates and changes practices and processes for efficiency and to benefit students.; Supervision/Leadership - Provides leadership to the Office of the Registrar and assists with hiring, training, mentoring, and evaluating. Fosters professional growth and ensures exceptional service delivery. Serves on University or system wide committees and workgroups as appropriate. Represents and leads office in absence of University Registrar.; Other - Provides professional and timely responses to students, faculty and staff inquiries. Works as part of the Office of the Registrar team and serves as support for events and activities such as orientation, commencement, Discovery Days, and others as required. Performs all other duties as assigned.

Required Qualifications

Required Qualifications include: Master's degree from an accredited college or university.; Excellent customer service skills.; Excellent oral and written communication skills.; Strong motivation and high standard for excellence.; Comprehensive knowledge of student enrollment and Registrar policies, best practices, and strategies.; Minimum five years' experience in an Office of the Registrar or Records.; Extensive working knowledge of Ellucian Banner software.

Preferred Qualifications

Preferred Qualifications include: Previous supervisory experience preferred.; Previous experience with strategic planning preferred.; Working knowledge of Banner Degree Works, Kuali Build and CourseLeaf software preferred.

Proposed Salary

The proposed annualized salary range for this position is $51,503 - $62,314 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Knowledge of rules, regulations, and laws pertaining to student records - FERPA.; Knowledge of University System of Georgia policies and procedures.; Ability to be proactive and flexible.; Ability to supervise staff including developing work plans and assignments, instructing staff on procedures and policies, monitoring staff performance, and conducting annual performance appraisals based on the staff member's goals for the evaluation period.; Ability to communicate effectively with other staff, faculty, students, parents, and students.; Ability to perform detailed and complex work tasks accurately and efficiently.; Ability to establish and maintain effective working relationships with administrators, faculty and others.; Ability to speak in public.; Ability to de-escalate situations.; Ability to use discretion with confidential information.; Autonomy and independent judgement.; Ability to plan, develop, and coordinate multiple projects.; Ability to analyze data and information in making decisions and solving problems.; Commitment to collaborative strategic planning aligned with institutional goals.

Contact Information

If you have any questions, please contact Kimberly Scranage, Hiring Manager, via email at scranage_kimberly@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check
Position of Trust Education

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=284310&PostingSeq=1

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