What are the responsibilities and job description for the Athletics Administrative Coordinator position at Columbus State University?
About Us
Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.
Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.
Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Department Information
Athletics
Job Summary
This position will provide comprehensive administrative support, manage coach and student-athlete travel, and provide oversight of the monthly reconciliation of departmental purchasing card transactions. This position is essential to the smooth operations of the athletics department, ensuring efficiency in day-to-day operations and activities.
Responsibilities
Significant Duties & Responsibilities include: Administrative Support - Provide general administrative assistance to the athletics department, including greeting visitors, planning and scheduling meetings, preparing reports, maintaining departmental files, and handling correspondence for athletics staff and coaches. Serve as primary point of contact for coaches, staff, and student-athletes regarding administrative needs, travel logistics, and financial queries related to purchasing cards and expenses. Maintain organized records of travel arrangements, purchasing card transactions, receipts, and other related documents for compliance, auditing, and reporting purposes. Liaise with appropriate vendors to ensure timely and cost-effective services for travel and departmental purchases. Assist with additional office tasks as needed, including preparation of documents, tracking key departmental deadlines, and providing support for special events or initiatives organized by the athletics department.; Student and Departmental Travel - In collaboration with Shared Administrative Services (SAS), plan and coordinate all travel logistics for athletic teams, coaches, and student-athletes, including transportation (flights, buses), lodging, meals, and registration, while ensuring all travel arrangements are in adherence with University System of Georgia (USG), NCAA, and CSU guidelines, budget, and regulations. Coordinate and distribute travel itineraries to coaches, student-athletes, and staff ensuring clear communication of travel details and addressing any questions or concerns.; Budget Management Support - Assist with the tracking of departmental expenses related to travel, purchasing, and other activities. Work closely with the Business and Financial Operations Manager to ensure financial accuracy and compliance with budgetary guidelines. Provide oversight and perform monthly reconciliations of all department of athletics purchasing cards, ensuring all transactions are accurately recorded, receipts are collected, and expenses align with department budgets and policies.
Required Qualifications
Required Qualifications include: Associate's degree or equivalent combination of work experience is required.; At least two years of administrative support or comparable experience is also required.
Preferred Qualifications
Preferred Qualifications include: Bachelor's degree from an accredited institution.; Previous experience in higher education or a similar field.; Previous experience with financial record keeping and reconciliation processes, particularly in relation to financial systems.
Proposed Salary
The proposed annualized salary range for this position is $40,253 - $43,784 and includes full benefits.
Knowledge, Skills, & Abilities
Knowledge, Skills, & Abilities include: Strong organizational and communication skills, with the ability to manage multiple priorities and deadlines.; Strong problem-solving abilities and attention to detail.; Proven track record in customer service and handling sensitive financial matters.; Ability to work independently and take initiative, and as part of a team; demonstrated proficiency in the ability to work collaboratively with a variety of stakeholders.; Ability to maintain a high level of professionalism and confidentiality.; Demonstrated proficiency in the utilization of office management software, such as Microsoft Office Suite.
Contact Information
If you have any questions, please contact Lauren Brown, Hiring Manager, via email at brown_lauren6@columbusstate.edu
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Requirements
All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.
Equal Employment Opportunity
Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Background Check
Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.
Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.
Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.
Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Department Information
Athletics
Job Summary
This position will provide comprehensive administrative support, manage coach and student-athlete travel, and provide oversight of the monthly reconciliation of departmental purchasing card transactions. This position is essential to the smooth operations of the athletics department, ensuring efficiency in day-to-day operations and activities.
Responsibilities
Significant Duties & Responsibilities include: Administrative Support - Provide general administrative assistance to the athletics department, including greeting visitors, planning and scheduling meetings, preparing reports, maintaining departmental files, and handling correspondence for athletics staff and coaches. Serve as primary point of contact for coaches, staff, and student-athletes regarding administrative needs, travel logistics, and financial queries related to purchasing cards and expenses. Maintain organized records of travel arrangements, purchasing card transactions, receipts, and other related documents for compliance, auditing, and reporting purposes. Liaise with appropriate vendors to ensure timely and cost-effective services for travel and departmental purchases. Assist with additional office tasks as needed, including preparation of documents, tracking key departmental deadlines, and providing support for special events or initiatives organized by the athletics department.; Student and Departmental Travel - In collaboration with Shared Administrative Services (SAS), plan and coordinate all travel logistics for athletic teams, coaches, and student-athletes, including transportation (flights, buses), lodging, meals, and registration, while ensuring all travel arrangements are in adherence with University System of Georgia (USG), NCAA, and CSU guidelines, budget, and regulations. Coordinate and distribute travel itineraries to coaches, student-athletes, and staff ensuring clear communication of travel details and addressing any questions or concerns.; Budget Management Support - Assist with the tracking of departmental expenses related to travel, purchasing, and other activities. Work closely with the Business and Financial Operations Manager to ensure financial accuracy and compliance with budgetary guidelines. Provide oversight and perform monthly reconciliations of all department of athletics purchasing cards, ensuring all transactions are accurately recorded, receipts are collected, and expenses align with department budgets and policies.
Required Qualifications
Required Qualifications include: Associate's degree or equivalent combination of work experience is required.; At least two years of administrative support or comparable experience is also required.
Preferred Qualifications
Preferred Qualifications include: Bachelor's degree from an accredited institution.; Previous experience in higher education or a similar field.; Previous experience with financial record keeping and reconciliation processes, particularly in relation to financial systems.
Proposed Salary
The proposed annualized salary range for this position is $40,253 - $43,784 and includes full benefits.
Knowledge, Skills, & Abilities
Knowledge, Skills, & Abilities include: Strong organizational and communication skills, with the ability to manage multiple priorities and deadlines.; Strong problem-solving abilities and attention to detail.; Proven track record in customer service and handling sensitive financial matters.; Ability to work independently and take initiative, and as part of a team; demonstrated proficiency in the ability to work collaboratively with a variety of stakeholders.; Ability to maintain a high level of professionalism and confidentiality.; Demonstrated proficiency in the utilization of office management software, such as Microsoft Office Suite.
Contact Information
If you have any questions, please contact Lauren Brown, Hiring Manager, via email at brown_lauren6@columbusstate.edu
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
- Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
- Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
- Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
- Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
- Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
- Servant Leadership: Leading through ethical empowerment and service.
Requirements
All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:
- A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
- Pre-employment drug testing for positions with high-risk responsibilities.
- Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.
- Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.
Equal Employment Opportunity
Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Background Check
- Position of Trust Credit
Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.
Salary : $40,253 - $43,784
