Part-Time Administrative Grants Professional

Job ID: 281677
Location: Columbus State University
Full/Part Time: Part Time
Regular/Temporary: Temporary

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Job Summary

Columbus State University (CSU) invites applications and nominations for the position of Part-time Limited Term Grants Professional in the Office of Sponsored Programs. The successful candidate will have an exciting opportunity to build and advance sponsored research and grant writing through engagement, collaboration, and innovation.The Part-Time Limited Term Administrative Grants Professional is responsible for providing pre-award grant administration and general supervision within the Office of Sponsored Programs (OSP). This position plays a crucial role in supporting faculty and staff in identifying and pursuing external funding opportunities, ensuring compliance with sponsor regulations, and overseeing the submission of grant proposals.

The individual in this role will oversee several key functions that impact OSP and CSU, including educating faculty and administration about grant opportunities and management, assisting with post-award grant administration, supporting compliance audits, developing manual and automated proposal and report tracking systems, and preparing routine and periodic reports (e.g., annual reports). The Administrative Grants Professional coordinates this work with appropriate university offices, including Business and Finance, Legal Affairs, and Institutional Research, to ensure the effective management of sponsored programs.

This position also provides supervisory oversight to two employees within OSP and facilitates collaboration between departments to support the university's external funding efforts

Responsibilities

Pre-Award Grant Administration & Proposal Support

Assist faculty and staff in identifying and pursuing external funding opportunities, ensuring that proposals align with sponsor requirements and university policies.

Provide guidance throughout the grant application process, including proposal development, budget preparation, and submission.

Serve as a liaison between CSU and external funding agencies, ensuring all submissions meet federal, state, and institutional compliance standards.

Act as the university's Authorized Organizational Representative (AOR) for grant submissions when required.

Grant Compliance, Audits, & Reporting

Ensure adherence to OMB Uniform Guidance (2 CFR 200) and other regulatory frameworks governing externally funded projects.

Assist in post-award grant management, including reviewing grant expenditures, compliance audits, and financial reconciliation in coordination with Business and Finance.

Develop and maintain manual and automated tracking systems to monitor grant proposals, submissions, and award activities.

Generate routine and periodic reports (e.g., annual reports) detailing grant activity, funding success rates, and compliance status for university leadership.

Office Supervision & Institutional Coordination

Oversee the daily operations of the Office of Sponsored Programs and provide.

supervisory oversight to two employees within the department.

Coordinate efforts with Business and Finance, Legal Affairs, Institutional Research, and other university offices to streamline processes related to grant administration.

Maintain up-to-date institutional records on sponsored projects, ensuring data accuracy and accessibility for reporting and decision-making.

Support faculty and staff with compliance-related inquiries and facilitate communication between internal stakeholders to promote efficient grant administration.

Education & Outreach on Grant Opportunities

Educate CSU faculty and administration about available funding sources, proposal submission processes, and best practices for securing external funding.

Disseminate grant-related information, including changes in federal regulations, new funding opportunities, and institutional policies related to grants management.

Provide guidance on ethical considerations and compliance related to research funding, including IRB protocols and financial conflict of interest policies.

Required Qualifications

• Master's degree in Business Administration, Public Affairs, or a related field.
• At least five years of experience in higher education sponsored projects, contracts, cooperative agreements, and grants administration, with a proven track record of success.
• Broad working knowledge of federal grant funding policies, pre-award and post-award management, and compliance with agency regulations, including NSF, U.S. Department of Education, NIH, NEA, and NEH.
• Familiarity with OMB Uniform Guidance (2 CFR 200), cost principles, and audit requirements for federal awards.
• Proficiency with Grants.gov, NSF Research.gov, NIH eRA Commons/ASSIST, and other online proposal submission and reporting mechanisms.
• Strong attention to detail, financial management skills, and the ability to ensure compliance with grant/contract requirements.
• Excellent written and verbal communication skills, including the ability to explain complex regulations to faculty, administrators, and staff.
• Strong interpersonal skills with the ability to collaborate effectively with internal and external stakeholders.
• Ability to manage multiple priorities, meet deadlines, and oversee compliance with all grant-related requirements.

Preferred Qualifications

• Certified Research Administrator (CRA).
• Experience with ERP systems like Banner and/or PeopleSoft.
• Experience supervising staff in a grants or research administration office.

Proposed Salary

$75/hr. The maximum hours for this position per week are 19 hours.

Required Documents to Attach

• Resume
• Cover Letter

Knowledge, Skills, & Abilities

• Strong organizational, problem-solving, and analytical skills.
• Ability to work independently while collaborating with faculty and administrators.
• Proficiency in Microsoft Office and grants management software.
• Understanding of university budgeting and financial compliance in relation to grant funding.
• Ability to handle sensitive and confidential information with discretion.

Contact Information

If you have any questions, please contact the Human Resources Office at 706-507-8920 or e-mail to hr@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.

Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.

Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.

Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.

Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.

Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

It is the policy of Columbus State University to recruit, hire, train, promote, and educate persons without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=281677&PostingSeq=1

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