Student Account Specialist, Third Party Billing

Job ID: 283743
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Office of Student Accounts

Job Summary

The Student Accounts Specialist reports directly to the Bursar. This is a customer-focused position providing service to students and their families, staff, faculty, and other members of the community while complying with established accounting policies and procedures. The Student Accounts Office provides for the accurate billing and timely collection of student tuition and fees, inclusive of third-party sponsors as well as collection, deposit, and subsequent recording of all student account deposits for the university. The Student Accounts Specialist assists the Director of Student Accounts with management of financial compliance with policies, regulations, and laws from Federal, State, Board of Regents, the University, and private sponsors.

Responsibilities

Significant Duties and Responsibilities include: Provides customer services using various means of communication.; Conducts data entry and maintains Letters of Authorization of Student Sponsors.; Ensures all third-party payments are processed in a timely manner.; Third Party Billing - Ensures tuition and fees are assessed correctly and reflected accurately on third party student accounts in Banner, Processes all invoices and sends to third party vendors in accordance with signed agreements, Ensures billing for third party students is accurate and occurs in a timely manner.; Collections - Ensures due diligence of student accounts by conducting invoicing at 30, 60, 90, and 120 day intervals, Assigns students to an external collections agency if accounts are not paid timely, Transfers housing account balances to private vendor when deemed uncollectable, Assists in requesting approval to write off accounts when deemed uncollectable.; Coordinate the timely processing of refunds due to students as a result of financial aid and/or overpayments made to student accounts.; Performs other duties as assigned.

Required Qualifications

Required Qualifications include: Associate degree in an accounting related field and 2 years of related experience, or an equivalent combination of education, training, and/or experience.

Preferred Qualifications

Preferred Qualifications include: Working knowledge of Ellucian Banner and PeopleSoft.

Proposed Salary

The annualized salary range for this position is $40,253 - $43,784 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, and Abilities include: Knowledge of Accounting principles; cashiering; banking; bookkeeping processes and procedures.; Ability to use standard office equipment, such as fax, copier, calculator and desktop computer.; Working knowledge of Microsoft products, including Excel and Word.; Organizational skills.

Contact Information

If you have any questions, please contact Carl Robertson, Hiring Manager, via email at robertson_carl@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.

Background Check

• Position of Trust Credit

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=283743&PostingSeq=1

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