AP SPECIALIST (PART TIME)

Job Description

Job Description

STARTING WAGE $ 21.95 PER HOUR

POSITION SUMMARY :

Processes and monitors accounts payable, provides expenditure reports and information to all departments when requested, assists with monthly financial statement preparation.

ESSENTIAL FUNCTIONS :

Matches vendor invoices to purchase orders and receiving reports.

Verifies accuracy of quantities invoiced, ordered and received.

Confirms pricing and clerical accuracy of invoice, notifying Purchasing Agent of any discrepancies.

Generates monthly detailed accounts payable aging reports and vendor reports.

Data entry of financial information as directed by Accounting Manager.

Maintains the vendor master file on both unpaid and paid invoices.

Prepares invoices for services paid and codes to the appropriate operation.

Prepares checks for approval, signatures and mailing.

Generates pre-check payment selection reports for approval by the Director of Finance and / or Accounting Manager.

Advises Accounting Manager of all technical difficulties with vendor supplied documentation (i.e. duplicate invoices, description of items inadequate to classify expense or department to which it should be charged, requirements for split payments if only part of the invoiced items have been received, etc.).

Receives all invoices for items payable by the Casino and enters them into the computerized accounts payable system.

Performs other general office and accounting duties as directed by the Finance Director or Accounting Manager.

Adheres to all personnel and department policies and procedures.

Abides by Casino’s confidentiality policies.

Other work-related duties as assigned.

POSITION QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Customer Focus - Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.

Managing Conflict - Dealing effectively with others in an antagonistic situation; using appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.

Decision Making - Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

Initiating Action - Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive

Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

EDUCATION, TRAINING AND / OR EXPERIENCE :

High school diploma or GED with general knowledge of accounting functions and computer data entry and / or equivalent combination of education and experience.

Salary : $22