EXECUTIVE ASSISTANT TO THE DIRECTOR OF F&B

Description

SCOPE OF POSITION:

The Administrative Assistant to the Director of Food & Beverage position is located at the Executive Team level of Comanche Nation Entertainment and provides general assistance to the Director in a broad range of duties and activities of the Food and Beverage administration.  The Administrative Assistant’s performance is necessary for the efficient operation of the Food and Beverage Department and essential to the success at each casino property.

DUTIES AND RESPONSIBILITIES:

The following are major duties and are not intended to be all inclusive or restrictive.

• Assists the Director in the execution of administrative functions and activities of the various F&B Department and personnel.
• Maintains files and official records of the F&B Department accurately and for prompt availability.
• Executes administrative actions as determined by or in conjunction with administrative and management officials.
• Assists the Director with administrative details and the conduct of business, usually of a confidential nature.
• Maintains the Director’s schedule and keeps the Director informed of all appointments, meetings, and essential events.
• Assists with project management activities and coordination.  Records meeting minutes and/or records notes of meetings for the Director’s knowledge and use.
• Receives and distributes correspondence and prepares replies or produces documents to respond, accordingly.
• Greets visitors to the office and ascertains nature of business; answers and screens calls for the Director.
• Perform other duties as assigned. 

PHYSICAL & ENVIRONMENTAL DEMANDS:

The Administrative Assistant regularly communicates and exchanges information with coworkers and guests, and operates a computer and other office equipment. Work is predominately performed in a business office setting.  The Administrative Assistant to the Director must be able to remain stationary position 50 percent of the time. Some work may be performed throughout all areas of the facility where the noise levels vary from quiet to loud depending on the time of day, the specific location, and the amount of business. The Administrative Assistant must be able and willing to work evenings, weekends, and holidays and in a smoke-filled environment.

The Administrative Assistant may be exposed to the risks associated in attempting to resolve contentious issues with guests and staff members.       

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

ACKNOWLEDGMENTS:

I have read this position description and certify that I can perform the duties and responsibilities, with or without an accommodation, and understand and accept the physical and environmental demands

Qualifications

EDUCATION AND/OR EXPERIENCE:

• Possess a High School Diploma or equivalency to include Home School Certificate.
• One (1) year secretarial experience preferred.

Salary : $18