What are the responsibilities and job description for the Office Coordinator position at COMEA Inc.?
Overview
We are seeking a detail-oriented and proactive Office Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, coordinating office activities, and supporting various departments. This position requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Oversee daily office operations, ensuring efficiency and effectiveness in all administrative functions.
- Maintain organized filing systems, both physical and digital, to ensure easy access to important documents.
- Manage vendor relationships, including negotiating contracts, overseeing service agreements, .and ensuring all office equipment is functioning and properly maintained.
- Assist with budgeting processes by tracking expenses and preparing financial documents for accounting.
- Assist Director in preparations for annual audit and tax filings.
- Manage donation deposits and business mail in director's absence.
- Support human resources functions such as onboarding new employees, maintaining personnel records and managing the monthly employee schedule.
- Process payroll accurately and on time, tracking sick, vacation and holiday pay, ensuring compliance with company policies.
- Coordinate meetings, prepare agendas, and take minutes to ensure effective communication within the team.
- Maintain board and employee manuals, assist with board training, and strategic planning.
- Assist Development Director with fundraising efforts as needed but specifically with Tacos and Tequila, Turkey Trot and the quarterly mail appeals.
- Attend fundraising events to ensure administrative needs are met.
- Assist caseworkers with resident intakes as needed.
- Other duties as requested by the director.
Experience
- Proven experience in an administrative or office coordination role is preferred.
- Strong organizational skills with a keen attention to detail.
- Familiarity with QuickBooks is helpful but not mandatory.
- Experience in budgeting, payroll processing, and vendor management is a plus.
- Demonstrated ability to manage multiple tasks while maintaining a high level of accuracy.
- Excellent communication skills, both written and verbal.
- Previous experience in supervising or managing a team is advantageous.
- Comfortable in an ever changing environment
If you are an enthusiastic individual who thrives in a collaborative environment and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as an Office Coordinator.
Job Type: Part-time
Pay: $17.00 - $21.00 per hour
Expected hours: No more than 30 per week
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $17 - $21