What are the responsibilities and job description for the Administrative Assistant (Office-based) position at ComForCare Home Health Care - Hilton Head?
1. Provides administrative and office support for employees and customers through a variety of tasks related to organization and communication. All assigned duties are completed accurately and delivered with high quality, in a timely manner. Personally greets individuals who visit the branch office and directs them to the appropriate person. Serves as a resource for information relating to the company’s services. Accountable for communicating any barriers to complete assigned duties to their supervisor.
2. General Office:
- Maintains positive and effective communication with all employees and customers.
- Maintains confidentiality of all information pertaining to clients, families and employees.
- Assists with daily office file organization and office maintenance and some janitorial duties that could include:
- Garbage disposal, replacement of supplies in bathrooms and the kitchen, and ensures conference rooms are kept clean and in order.
- Scanning and filing documents
3. Performs other duties as assigned that may include assisting with the following:
- Serve as a resource and backup person for other positions as assigned.
- Provide recruiting support to ensure adequate employees are available for current and prospective clients.
- Schedule interviews for hiring managers with selected candidates.
- Written assessment screening process and provide appropriate documentation for completion by candidate.
- Preparation and coordination of general and role specific orientation for direct caregivers according to established guidelines.
- Maintain a current supply of office forms and supplies, orientation packets, assessment packets, etc.
- Open and sort mail to ensure it is distributed to appropriate person, which includes the following:
- Processes UPS, Fed-Ex and other shipments.
- Ensures outgoing mail is sealed and stamped appropriately.
- Performs word processing and miscellaneous clerical duties under the direction of the Office Manager
4. Assist as needed with:
- Scheduling and client care which includes:
- Staffing confirmations and changes.
- Schedule training and problem solving for employees.
- Follow-up calls to new clients.
- Sending informational correspondence to clients and physicians as needed and as directed.
Salary : $15
