What are the responsibilities and job description for the Executive Assistant position at Comfort 1st Insulation?
Overview
Comfort 1st Insulation is a fast-growing company dedicated to providing top-notch home energy efficiency solutions. We are seeking a highly organized and proactive Executive Assistant to support our Director of Operations. This role requires a detail-oriented individual who thrives in a dynamic environment, excels at multitasking, and demonstrates a high level of professionalism. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a commitment to contributing to the company’s overall success..
Duties
- Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.
- Organize and maintain files, ensuring easy access to important documents.
- Assist with project coordination by tracking deadlines, preparing reports, and facilitating communication among team members.
- Utilize QuickBooks for basic financial tasks such as invoicing and expense tracking.
- Proofread documents for accuracy and clarity before distribution.
- Manage office operations by ordering supplies, maintaining equipment, and ensuring a productive work environment.
- Deliver exceptional customer service by addressing inquiries and resolving issues promptly.
- Support personal assistant duties as needed, including travel arrangements and personal scheduling for the director.
Skills
- Proficient in Google Suite (Docs, Sheets, Calendar) for document creation and collaboration.
- Strong office management skills with the ability to prioritize tasks effectively.
- Excellent proofreading abilities with keen attention to detail.
- Experience with Microsoft & Google software is preferred.
- Exceptional customer service skills with a focus on professionalism and responsiveness.
- Ability to coordinate projects efficiently while maintaining clear communication with stakeholders.
- Strong clerical skills including data entry, filing, and document management.
- Previous experience in an executive assistant or personal assistant role is a plus.
- Ability to thrive in a fast-paced, dynamic work environment and manage multiple priorities effectively.
Comfort 1st Insulation offers a collaborative work culture, opportunities for growth, and a chance to contribute to a company that’s making homes more energy efficient. This is your opportunity to be a key player in supporting a leader who is driving the company’s vision and growth.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
- Personal assistant: 1 year (Preferred)
Ability to Commute:
- Rockford, IL 61104 (Required)
Work Location: In person
Salary : $17 - $20