What are the responsibilities and job description for the Accounts Payable Specialist position at Comfort Systems USA Mid South?
As an Accounts Payable Specialist, you will play a crucial role in managing the financial obligations of our mechanical construction company. You will be responsible for processing and reconciling vendor invoices, ensuring accurate and timely payment, and maintaining strong relationships with our suppliers. Your attention to detail, organization skills, and proficiency in financial software systems will contribute to the smooth functioning of our finance department.
We are proud to offer our Team Members:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Comfort Systems USA, Inc. and all subsidiaries, is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
We are proud to offer our Team Members:
- Competitive pay and incentives
- Medical, Vision, Dental
- Paid holidays and flexible, generous PTO - 2 weeks after 90 days, opportunity to gain up to 5 weeks
- 401(k) Plan with multiple investment options
- Training and Development Programs
- Company-paid Employee Assistance Program
- Employee discount programs
- Company-paid and voluntary life insurance
- Company-paid and voluntary accidental death & dismemberment (AD&D)
- Company-paid short-term disability and voluntary long-term disability
- Healthcare reimbursement account and dependent care reimbursement account
- Health savings account with company contributions
- Vehicle discount purchase programs
- Process vendor invoices by accurately verifying, coding, and entering invoice details into the accounting system.
- Reconcile vendor statements and resolve any discrepancies or issues promptly.
- Review and validate expense reports, ensuring compliance with company policies.
- Collaborate with project managers and division leaders to ensure proper approval and documentation of invoices.
- Prepare and process weekly, monthly, and ad-hoc payment runs, including checks, and ACH transactions.
- Maintain accurate and up-to-date accounts payable records, including vendor information, invoices, and payment details.
- Respond to vendor inquiries and resolve payment-related issues in a timely and professional manner.
- Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness.
- Assist with month-end and year-end closing activities, including accruals and reconciliations.
- Monitor and enforce compliance with company policies, procedures, and internal controls.
- Contribute to process improvements and system enhancements to optimize efficiency within the accounts payable function.
- Proven experience as an Accounts Payable Specialist or in a similar role within the construction industry.
- Strong knowledge of accounts payable principles, processes, and best practices.
- Proficiency in using Microsoft Office applications, particularly Excel.
- Excellent attention to detail and accuracy in data entry and analysis.
- Ability to handle a high volume of invoices and payments while meeting deadlines.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Effective communication skills to interact with vendors, internal teams, and management.
- Problem-solving and analytical skills to identify and resolve discrepancies and payment issues.
- Familiarity with construction contracts and project cost tracking is a plus.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Comfort Systems USA, Inc. and all subsidiaries, is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
