What are the responsibilities and job description for the Operations Associate position at Commercial Seating Products, Inc?
Job Summary
We are seeking a highly organized and detail-oriented Operations Manager Assistant to join our team. This role requires someone with experience in customer service, invoicing, and logistics. You will be responsible for handling various office tasks, including working on accounting, working with warehouse teams, and shipping companies to ensure smooth business operations
Key Responsibilities Include Assisting with the Follow:
- Manage email and schedules using Microsoft Outlook.
- Handle invoicing and billing through QuickBooks.
- Arrange shipping for orders, including coordinating with shipping companies for quotes and ensuring timely deliveries.
- Process and record credit card payments.
- Receive, sort, and respond to physical mail.
- Apply payments to the correct accounts using QuickBooks.
- Collaborate with shipping companies on billing matters and troubleshooting any discrepancies.
- Review and manage accounts receivable weekly, ensuring timely follow-ups and payment processing.
- Work closely with the Warehouse Manager to coordinate shipping to final destinations.
- Maintain and organize office files as required by upper management.
- Assist with any additional tasks or special projects as assigned.
Qualifications:
- Proficiency with Microsoft Outlook and QuickBooks.( Not required but helpful)
- Understanding of invoicing, accounts receivable, and payment processing. ( Not required but helpful)
- Experience arranging shipments and coordinating with logistics companies.( Not required but helpful)
- Excellent organizational and time management skills.
- Attention to detail and ability to multitask in a fast-paced environment.
- Strong communication skills to work effectively with team members and external partners.
Job Types: Full-time, Part-time
Pay: $38,400.00 - $44,100.00 per year
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $38,400 - $44,100