What are the responsibilities and job description for the Future Opening: Nonprofit Administrative Assistant position at Common Heart, Inc?
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Since 2006, we are a grassroots movement of friends creating a small revolution of kindness in our community to eradicate food insecurity and eliminate generational poverty. Now, all we’re missing is Y-O-U!
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide administrative and direct support to the Executive Director and the nonprofit’s office staff ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, filing and writing correspondence. Additionally, you will serve as the Human Resources and Payroll Assistant for the organization. The ideal candidate is highly organized with excellent written and verbal communication skills, a strong attention to detail, initiative and the ability to manage multiple projects and deadlines.
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide administrative and direct support to the Executive Director and the nonprofit’s office staff ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, filing and writing correspondence. Additionally, you will serve as the Human Resources and Payroll Assistant for the organization. The ideal candidate is highly organized with excellent written and verbal communication skills, a strong attention to detail, initiative and the ability to manage multiple projects and deadlines.
Essential Duties & Responsibilities
- Provide basic administrative support
- Schedule appointments and maintain a calendar
- Coordinate meetings, including attendee management, materials preparation, room set-up, meals, and issue resolution
- Take notes in meetings ensuring that proper follow-up and deliverables are calendared and kept on task.
- Write emails, memos, and letters and distribute them appropriately
- Maintain an organized filing system
- Maintain & update Standard Operating Procedures for organization
- Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
- Support Executive Director with internal and external communications
- Prepare and edit correspondence, communications, presentations and other documents
- Provide Administrative support for foundation and government grants
- Manage and administer human resources and payroll services
- Manage new emloyee boarding, PTO, benefits and performance management programs.
- Prepare payroll through ADP services
- Provide assistance to the Common Heart’s Board of Directors including maintenance of all Board documents, facilitating communication to the Board, and preparation for meetings.
- Assist with special projects and other general office tasks as needed or assigned
Full Time Position: 30 Hours per week
Benefits/Perks
Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Holidays
- 401k with matching
- Voluntary Group Dental & Vision Insurance
Qualifications
- Commitment to the mission, vision and values of Common Heart
- High school diploma/GED required, Associate’s degree or administrative training is preferred
- 3 years of work-related experience including administrative, human resources, and project management
- Highly proficient with email, word processing, presentation, spreadsheet, payroll processing (ADP) and project management software
- Highly organized with excellent time management skills and the ability to prioritize projects
- High level of attention to detail, and creative problem-solving abilities
- Strong interpersonal skills with the ability to take initiative, multi-task, and be a team-player
- Ability to handle sensitive and confidential situations with diplomacy
- Ability to function independently but with high degree of coordination and communication
- Valid Driver’s License
- A background check and drug screening is required for this position
Compensation: $18.00 - $20.00 per hour
We are volunteers in a small revolution of kindness!
We are friends: Just common folks from differing backgrounds and life experiences desiring to serve and make a difference in the lives of our neighbors.
We are a community: A community of friends, volunteers, donors, supporters, businesses, community organizations, and faith communities hoping to raise the levels of love, compassion and service to others in our neighborhoods, city, nation and world.
We are Common Heart: A small 501 (c) (3) nonprofit organization promoting individual and community action to feed hungry families and to empower our neighbors to rise out of poverty. Together we serve people without regard to race, creed, color, ethnicity, gender, disability, sexual orientation, country of origin, legal status, socio-economic class, political affiliations or anything else that divides people. We believe that God is an “equal opportunity lover” of human-kind.
Our Triple Focus
- Getting By – Bridging the gap for those experiencing food insecurity through 14 Pantry locatoins
- Getting Ahead – Breaking through barriers: new future stories through Economic Empowerment programs
- Getting Engaged – Working together to personally serve and create a community where all can thrive.
Thank you for your interest in joining this small revolution of kindness in Union County, NC!
Common Heart is a movement of volunteers serving right here where we live. Over the years as we expanded this small revolution of kindness in Union County, we developed a need to hire staff. Our staff perform functions of leadership, management and administration so that our volunteers can shine to accomplish our vision of creating “a small revolution of kindness to eliminate hunger and eradicate generational poverty.”
We are excited to expand our staff with passionate, dedicated people who are committed to this vision.
Salary : $18 - $20