What are the responsibilities and job description for the Administrative Manager position at CommonBond?

Home is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It's why we're more than housing-we combine quality affordable homes with our on-site Advantage Services-because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people-families, seniors, veterans, and people with disabilities and other barriers-call a CommonBond community "home." Our core values are Respect, Integrity, Partnership, Innovation, and Excellence. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.

Why CommonBond Communities? :

Work-life balance
Employee referral program
Benefits based on eligibility : Health insurance, Dental, Vision, PTO, Sick Time, Floating Holiday, Employer matching, 401(k), STD / LTD, Life insurance, and a variety of employee-paid benefit options
A respectful and growth-oriented workplace
Employee recognition and rewards program
A chance to make a difference in the community!
Ongoing training and professional development

Salary Range : $60,000-$63,000 per year

CommonBond Communities invites qualified applicants to apply for the Administrative Manager position at our Central Office location located in Saint Paul, MN. The Administrative Manager provides effective leadership to the Housing and Services Administrative Team members. This person is responsible for planning and coordinating administrative procedures and systems in order to streamline processes and provide clear communication to other team members. They will be able to actively discover new ways to support the Housing and Services departments more efficiently while also providing clear and open communication with other members of the administrative team.

ESSENTIAL JOB FUNCTIONS AND ASSOCIATED TASKS

Supervise and provide leadership for administrative staff

Strives to be a leader in thought and practice

Coordinates with other Administrative Staff to ensure clear communications and create efficiencies

Works with the EVP of Housing and Services, Housing and Services Directors and all Regional Managers to provide direct support

Acts as liaison between administrative staff and senior management, communicating needs and concerns so they are handled quickly

Identifies, hires, and supervises administrative staff. Provide recognition and frequent feedback; evaluate performance. With employees, identifies and advances professional development goals; ensures that training occurs. Actively encourages staff learning and growth around diversity and inclusion.

Holds regular meetings with administrative staff to discuss issues, problem-solve solutions, guide performance and maintain high-level work.

Coaches' employees to improve their ability to anticipate, correct, and avoid deficiencies.

Delegates tasks and tracking progress on projects

Leads planning and organizing training sessions for Administrative Staff

Coordinates completion of special projects and track progress toward company goals

KNOWLEDGE, SKILLS, AND ABILITIES

Maintains communication flow and business processes

Utilizes Outlook email function - read and respond to emails

Utilizes MS Office - ability to create high-functioning spreadsheets in Excel using formulas

Processes incoming contracts for a number of vendors, i.e., MHFA, WHEDA, and IFA

Works with Housing and Services Directors to strategize new initiatives, i.e. portfolio assignments, spreadsheets, pipeline, timeline etc.

Schedules meetings and training for small and large groups

Planning for event space which includes negotiating contracts, preparing agendas, ordering, and arranging all food, day of coordination, and set-up.

EDUCATION

High School diploma or equivalent

Proficiency in MS Word, Excel and database software

High level of knowledge in Excel Required : spreadsheets, formulas, etc.

Minimum two years of receptionist and administrative experience in a busy professional office

PHYSICAL REQUIREMENTS

Ability to sit for extended periods of time.

Ability to sit for extended periods of time

Ability to bend at the waist, kneel, stoop

Ability to lift and carry up to 30 pounds

Ability to walk up and down flights of stairs

Ability to accurately type 45 words per minute

Specific training in word processing and use of computers

Ability to stand for extended periods of time

Ability to reach above shoulders

Ability to open and close files drawers

Ability to file documents for extended periods of time

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Salary : $60,000 - $63,000

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