What are the responsibilities and job description for the Accounts Payable Specialist position at CommonSpirit Health?
Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come.
CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota.
CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care.
CHI St. Alexius also provides you with the quality care you provide to others. We care about our employees well-being and offer benefits that complement work/life balance.
We offer the following benefits to support you and your family:
- Care@Work program supporting any child care, pet care, or adult dependent needs
- Employee Assistance Program (EAP) for you and your family
- Health/Dental/Vision Insurance
- Flexible spending accounts
- Voluntary Protection: Group Accident, Critical Illness, and Identity Theft
- Adoption Assistance
- Paid Time Off (PTO)
- Tuition Assistance for career growth and development
- Matching Retirement Programs
- Wellness Program
Responsibilities
CHI St. Aelxius is looking for a Full Time Accounts Payable Specialist!
The position is responsible for the day-to-day Accounts Payable activities in a highly automated high volumeAP environment that focuses on exception processing, utilizing the latest in technology. All AP Specialists will be cross-trained to perform the duties and responsibilities of each of the functional areas of AP. This position is responsible for ensuring that all work is completed in compliance with CommonSpirit Health policies, meets all regulatory requirements, and follows prescribed APSC approved procedures. This position is also responsible for reflecting and promoting the mission and philosophy of CommonSpirit Health and its sponsoring Ministries.
What You'll Do:
- Process AP invoices using OCR technology (Kofax) and ImageNow functionality as outlined in the department’s policies and procedures.
- Validation
- Routing of invoices through Process Flow in accordance with CommonSpirit Health policies and procedures.
- Maximize usage of Kofax technology, a complex optical character recognition software used to identify key index fields used in the processing and payment of accounts payable invoices.
- Upload of invoices into Lawson via AP520/MA540. Responsible for ensuring interface errors identified in AP520 for Non PO invoices, and MA540 for PO invoices, are corrected and successfully interfaced into Lawson.
- Process invoices using Lawson ERP, utilizing automated 3 way match functionality as outlined in the department’s policies and procedures.
- PO invoice match reconciliation.
- Processing of EDI transactions and EDI problem resolution.
- Resolve invoice issues identified as rejections within the Kofax upload process.
- Ensure invoices pending receipts, buyer messages, PO issues, approvals, and priorities, are resolved timely.
- Monitor and address factors delaying invoice processing or payment.
- Process tasks related to problem solving and vendor relations, using critical thinking skills to ensure accurate and timely processing of invoices.
- Partner with the Purchasing Service Center (PSC) in an effort to identify areas of inefficiency and work collaboratively toward solutions.
- Ensure timely responsiveness to all requests as per established service levels..
- Review statements, utilizing critical thinking skills to solicit for outstanding invoices/credits according to established policies, and to identify route cause and resolution to prevent recurrent issues.
- Work with the PSC to resolve vendor credit holds timely, reducing overall impact to our facilities.
- Process changes in Lawson that result from customer support calls.
- Partner with the Purchasing Service Center (PSC) in an effort to identify areas of inefficiency and work collaboratively toward solutions.
- Payment processing
- Other duties as assigned
Qualifications
- Minimum Required – High School Diploma
- Preferred/Desired – Bachelor’s Degree in Business Administration or related field
- 2 years of experience in an accounts payable role
- 2 years of experience using financial/accounting software packages
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
