What are the responsibilities and job description for the Facilities Operations Support Coordinator position at CommonSpirit Health?
Built-in 1973 Dignity Health Methodist Hospital of Sacramento is committed to providing daily excellence in health care for residents of Sacramento’s southern suburbs including the Elk Grove Wilton and Galt communities. Methodist Hospital is home to a 158 acute-care bed facility with 1120 employees 283 medical staff and 29 Emergency Department beds. Methodist Hospital also owns and operates Bruceville Terrace – a 171-bed sub-acute skilled nursing long-term care facility adjacent to the hospital that provides care for the elderly as well as those requiring extended recoveries. Methodist Hospital is home to the Family Medicine Residency Program an accredited and nationally recognized program which provides resident physicians with specialty training in primary care family medicine. Together the hospital and residency program implemented a ground-breaking curriculum addressing the identification treatment and assistance of human trafficking victims and created a one-of-a-kind health clinic for victims the Human Trafficking Medical Home.
Responsibilities
Position Summary:
The Facilities Safety & Operations Support Coordinator will be responsible for supporting management of the following operational departments: Engineering Environment of Care Emergency Preparedness and Construction Services. Duties to include but not limited to: maintenance operations repair and improvement vendor relations cost control of support service departments safety and emergency preparedness.
Principal Duties and Responsibilties:
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Supports directs and allocates resources for operational management of maintenance repair and improvement of
physical systems and equipment vendor relations and cost control. -
Project work. Provides staff assistance on special projects/program issues; credentialing requirements; photocopying;
gathering facts and materials; communicating with others on administrators behalf; transmitting information and/or
instructions. Making travel arrangements and preparing/submitting expenditures for authorization and/or reimbursement. -
Educates departments and ensures compliance on rules regulations licensure accreditation and laws applicable to
hospital and department operations. -
Supports the Sr. Director of Facilities and Operations in the management of Engineering Environment of Care
Emergency Preparedness Construction Services Security Environmental Services and Food and Nutrition Services.
Assists Sr. Director in achieving performance goals including: planning defining roles and responsibilities task
delegation and performance management. -
Reviews invoices and tracks expenditures and purchases to ensure adherence to budget. Assists other administrators
and support staff as needed. -
Develops and/or oversees the development of procedures and agreements that support the operational response plan in
the areas of personal protective equipment communications equipment ancillary service support and other areas. -
Schedules meetings posts and maintains appointment calendars assists with email and task follow-up prepares
confirmations creates agendas provides materials reserves meeting rooms and generates catering orders. - Supports decision-making process and interacts with senior leadership.
- Supports the Sr. Director with training compliance and certification.
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Supports the Sr. Director with financial reports and financial budget. Assists department by running reports to detail any
variances from financial targets. - Supports utilization of TEAM including: scheduling monitoring of time entry records and approval of timecards. Provides
backup coverage for the other departments under the Sr. Director as needed. - Directly communicates with and assists with regulatory agencies
- Assists with the maintenance of Work Order system.
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Screens and distributes incoming correspondence handles and advises Sr. Director of action taken. Composes
correspondence takes meeting minutes and provides administrative support to assigned committees. -
Screens vendors/contractors and/or refers them to other staff members as needed. Provides information to
vendors/contractors based upon established program and policy regulations.
Qualifications
Minimum Qualifications:
- Bachelor’s degree required or 5 years related job or industry experience in lieu of degree.
- Acute care hospital experience required
- Must have successfully assisted in TJC OSHPD DHS and other regulatory inspections
- Must have strong working knowledge of TJC’s Environment of Care Life Safety and Emergency Management standards as well as CMS OSHA Cal-OSHA NIOSH NFPA and other applicable regulatory agency codes and standards
- Excellent written and interpersonal communication collaborative problem solving teaching and presentation skills
- Microsoft Office
- Ability to effectively interact with a wide variety of healthcare related Authorities Having Jurisdiction including CMS TJC Cal-OSHA and the FDA
Preferred Qualifications:
- Lean Healthcare training is a plus
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
