What are the responsibilities and job description for the HR Assistant position at CommonSpirit Health?
The HR Assistant is the customer service diplomat responsible for maintaining and supporting various Human Resource functions and activities. These functions are conducted in a professional, confidential, accurate, and customer focused fashion. Duties include but are not limited to: clerical duties, processing various HR transactions, hands on employee and leader support; and HR data report generation and submission.
You'll do a lot of work in various Google programs: Docs, Sheets, Drive, and Calendar, to name a few. You'll also handle sensitive information, so you know that confidentiality is a must. And while our environment can get very busy at times, you'll stay calm and work through it, knowing the whole team is here to help if you have an issue. You will truly excel in this role if you are friendly and enthusiastic about helping others.
This position will work a maximum of 30 hours per week during the hours of Monday - Friday 7:00am - 4:30pm. Primary location is CHI St. Vincent Hot Springs.
Responsibilities
- Provide administrative support to the HR Department.
- Serve as primary switchboard operator, addressing and redirecting incoming calls as necessary.
- Oversee records retention by creating, dispatching, and filing employment documents and maintaining personnel files according to all relevant standards.
- Assist in ensuring compliance with rules, regulations, policies, and procedures by tracking various human resources data, including but not limited to licenses, certifications, termination dates, performance evaluations, and employment authorization.
- Serve as a liaison between human resources and staff by answering payroll and benefits questions and providing services within scope.
- Assist with New Employee Orientation and manage the process.
- Promote security by issuing and revoking badge access according to predetermined rules.
- Provide support to prepare for government and regulatory agency audits to ensure compliance.
- Support timely and accurate payroll processing by entering payroll data and time edits and driving timelines.
- Contribute to employee engagement through participation in human resources initiatives and activities including years of service awards, exit interviews, and Performance Culture Assessment
- Support and contribute to department goals and metrics.
- Other duties as assigned.
Qualifications
- High school diploma or GED, Metropolitan Test or equivalent, plus successful completion of commercial /secretarial or computer-word processing courses or experience equivalent.
Three (3) years progressively more responsible experience in a secretarial or administrative assistant role requiring a broad range of experience. Medical or human resources environment preferred.
Strong organization and communication skills, high attention to detail, professional appearance and conduct
Must be able to communicate effectively in written and spoken English.
Must be proficient with computers and computer applications used in healthcare HR.
Must possess the ability to utilize sound judgment and to work under pressure.
Maturity, good judgment, dependability, tact, diplomacy, a good attitude, treating all individuals with respect and fairness, and the ability to maintain confidentiality are essential.
Associate’s Degree or Certification Program (Executive Secretary or similar degree) preferred.
