Office Coordinator

*Overview*

Welcome to Saint Joseph London a 150-bed regional hospital founded in 1926. Located on a 52 acre healing environment Saint Joseph London offers private patient rooms that overlook a small lake and healing garden and has been recognized as a Best Place to Work in Kentucky for five years in a row (2020-2024).

CHI Health Saint Joseph is part of CommonSpirit Health a non-profit Catholic health system dedicated to advancing health for all people. With approximately 175000 employees and 25000 physicians and advanced practice clinicians.

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians advanced practice clinicians nurses and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2200 care centers serving 24 states.

*Responsibilities*

*Job Summary / Purpose* Responsible for the overall functioning, planning*, *controlling*, *organizing*, and *directing the day-to-day operations and activities of the oncology front office*. *

*Essential Key Job Responsibilities*

• Responsibilities include answer the phones, address any issues/concerns, schedule patient appointments (office visits, labs, radiology, referrals, etc.) and check out patients when needed.
• Prepare Daily Charts for Physician.
• Review, enter and schedule all new patient referrals and hospital F/U’s.
• Obtain medical records for new patients and established patients from outside facilities.
• Assist Physician with Cleveland Clinic Peer to peer reviews, tumor board activities and schedule and send case list to Tumor Registrars.
• Adjust schedule to accommodate physician (vacation, meetings, etc.)
• Order all documents for office through Ricoh Document Service Center.
• Order office supplies.
• Scan and attach medical record documents.
• Pull faxes and distribute to proper personnel.
• Assist HIM with any documents/approvals/orders needed for billing coders
• Assists Nursing Manager in educational and training activities.
• Other duties as assigned by management.
  
  

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

*Qualifications*

*Required Education and Experience *

High school diploma or equivalent.

One year front desk/medical clinic clerical support/administrative assistant required.

*Required Licensure and Certifications*

None

*Required Minimum Knowledge, Skills, Abilities and Training*

None

*Pay Range*

$15.00 - $21.47 /hour