Office Administrator

Commonwealth Electric Company of the Midwest is a full-service electrical and low voltage contractor located in Arizona, Iowa, Nebraska, and Utah. With a Commitment to Excellence, Commonwealth uses a combination of disciplines, expertise, and our four core values (Customers, Employees, Character, and Mastery) to serve our customers with the highest quality of work. We employ hundreds of skilled employees nationwide, so if you are interested in becoming part of our team, keep on reading!

What We Offer:

• Employee Ownership: A key component to our company culture is our sense of ownership. As employee owners, every team member has a stake in our success. Your hard work directly contributes to the growth and prosperity of the company, and you share in the rewards.
• Benefits: Our people are our greatest asset. Because of this, Commonwealth offers our qualified employees a comprehensive and competitive benefits package to protect them and their families from the unknown.
• Mentorship: We pair new team members with mentors who provide guidance, support, and valuable insights throughout your onboarding experience.
• Career Development: Our people are what make Commonwealth great, and we are committed to your growth. With access to continuous learning opportunities and training programs, you can advance your career and stay at the forefront of industry innovations.
• Leadership Development: We cultivate future leaders. Whether you are just starting out or looking to take the next step in your career, we provide opportunities for leadership development to provide you the tools and support you need to succeed.

Position Summary:

The Office Administrator will organize and coordinate office administration and procedures in order to ensure organizational effectiveness and efficiency. The Office Administrator is responsible for developing intra-office communication protocols, streamlining administrative procedures, and supporting the office in all aspects of organizational administration.

Primary Responsibilities will include, but are not limited to the following:

• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; monitoring clerical functions
• Support office in all aspects of organizational administration including scheduling, communications, planning, assisting with travel arrangements, and other functions.
• Work with the branch manager to pull permits as directed
• Manage Insurance (COIs) and tax-exempt certificates
• Track and maintain employee equipment, office equipment, property leases, and vehicle licensing
• Conduct AR/AP aging reviews
• Handle all timely check requests
• Request and disburse layoff payroll checks
• Draft and mail correspondence and manage all mail systems including the sending and receiving of packages
• Support and assist the branch manager as necessary
• Manage building maintenance for your designated branch location
• Assist with onboarding of field new hires
• Assist with onboarding of overhead new hires including, but not limited to managing KACE tickets, assisting with security badge documentation, and coordinating first day items and activities
• Assist the Culture Committee with coordination of office events as needed
• Direct calls from clients, customers, and vendors in a professional manner
• Maintain office supplies by completing routine inventory checks and orders
• Prepare, reconcile, and submit expense reports
• Assist with assigned special projects as directed by branch leadership
• Assist with the documentation of credit card receipts
• Manage petty cash if necessary
• Assist with the management of licenses (Driver’s Licenses, Electrical Licenses, Contractor Licenses, etc.) as appropriate
• Contribute to the team effort by accomplishing related results as needed
• Exemplify, promote, and foster our purpose of Committed to Excellence through our Core Values of Customers, Employees, Character, and Mastery
• All other duties as assigned and required

Required Qualifications:

• Proven ability to meet deadlines and work under pressure
• Excellent record keeping and organizational skills
• Good interpersonal skills
• Excellent communication skills, written and verbal
• Comprehensive problem-solving skills
• High level of attention to detail and accuracy
• Excellent computer skills (Word, Excel, PowerPoint, etc.)

Education and Experience:

• Associate or bachelor’s degree preferred
• 3-5 years of experience in an administrative role preferred

Commonwealth is an Equal Opportunity Employer. It is our policy not to discriminate against qualified applicants on the basis of race, religion, national origin, gender, gender identity, sexual orientation, veteran or disability status, or any other status covered under the Equal Employment Opportunity Act. Women and minorities are encouraged to apply.