What are the responsibilities and job description for the Facilities Manager position at Commonwealth Land Trust, Inc.?
Facilities Manager
Commonwealth Land Trust, Inc. - Boston, MA
About Commonwealth Land Trust, Inc.
Commonwealth Land Trust, Inc. (“CLT”) is a nonprofit organization whose mission is to provide affordable housing and supportive services to the most vulnerable individuals and families in Massachusetts in order to prevent homelessness, rebuild lives, and preserve neighborhoods. CLT’s portfolio includes more than 300 units of single-room occupancy (SRO) supportive, low-income housing and 70 affordable family housing units in Greater Boston in a variety of residential building types.
Position Summary
The Facilities Manager will be responsible for supervision of our maintenance programs and staff for multiple residential apartment and single resident occupancy properties located throughout the Greater Boston Area. This Manager will oversee building and maintenance systems, preventative maintenance programs, scheduling of onsite capital improvement projects, inventory management, working with contractors and vendors, reading and comparing contractor proposals with recommendations and writing progress reports. The ideal candidate will possess a comprehensive understanding of various maintenance practices in addition to strong leadership and communication skills. This newly created position will report directly to the Director of Real Estate, working in close coordination with our internal property management team, other internal program managers and external contractors and suppliers.
Duties
Facilities Management
· Supervise and coordinate the daily activities of the maintenance team, ensuring tasks are completed efficiently and effectively.
· Systematize an internal property inspection protocol for all properties, ensuring regular inspections by property managers and you of our buildings, systems and equipment. Collaborate with property managers in meeting building operational needs and addressing emergencies. Create and maintain a property standards handbook.
· Utilize computerized maintenance management system (Yardi) to track work orders, schedule preventive maintenance, and manage inventory.
- Provide technical guidance on building equipment and lead team to facilitate repairs and installations.
- Coordinate response to maintenance emergencies, manage staff assignments and provide support to other CLT teams as needed.
- Train and mentor maintenance staff and property managers in best practices, safety protocols, and equipment operation.
- Maintain accurate records of maintenance activities as well as assume various other maintenance tasks.
- Compile and maintain a list of contractors for various types of repairs in the markets we serve, including researching and vetting contractors. Coordinate projects, oversee contractors and inspect their work.
- Coordinate bidding processes with property management and maintenance teams for repairs and upgrades, including leveling bids.
- Under the guidance of the Director of Real Estate, coordinate the creation and implementation of a capital improvement program across CLT’s portfolio.
- Collaborate with Finance on capital improvement projects, reporting and other related tasks.
- Uphold company, state and federal health, safety and environmental compliance.
Minimum Qualifications
- Proven leadership experience in a maintenance supervisory role.
- Strong mechanical knowledge with hands-on experience.
- Proficiency in using tools for troubleshooting equipment issues.
- Ability to read schematics and technical documentation related to facility systems.
- Candidates must have experience with general apartment maintenance repair and preventative maintenance programs, HVAC systems and life safety systems.
- Minimum of 5 years of experience in building maintenance or property management, preferably in the affordable housing sector.
- Strong analysis skills to make project recommendations.
- Understanding of CLT's mission and populations served.
- Excellent communication skills and ability to work collaboratively with a large variety of stakeholders at all levels.
- Proficiency with Microsoft Office Suite, computerized maintenance management software, Zoom, Teams.
· A valid driver’s license is required, access to a vehicle is desired.
Preferred Experience and Skills
- Experience managing scattered sites
- Strong team building skills
- Proven ability to manage multiple maintenance projects simultaneously.
· Candidates with lived experience of homelessness, substance use disorder, or issues common to the client populations we serve are encouraged to apply.
- People with conviction histories are encouraged to apply.
Salary Range: $85,000-$95,000 per year.
Hours Per Week: 40 Hours, in person. This is a full-time position working in regular 8 hour shifts Monday through Friday. Some evenings and weekends may be required during operational emergencies.
Benefits: Health Insurance, Dental Insurance, Short- and Long-Term Disability, and 401(k) with match, generous PTO plan and professional development.
Job Type: Full-time
Pay: $85,000.00 - $95,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $85,000 - $95,000
