Administrative Specialist I

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7/13/2023 (8:00 PM EDT)

23-05892

Administrative Specialist I

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

605 Columbia Hwy
Greensburg, KY 42743 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist I to assist with the day to day operations of a fast paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work assignments well. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave and retirement benefits.

For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx

Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.

Responsibilities include but are not limited to:

• Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day to day functioning, plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county; compiles, prepares and disseminates staff meeting minutes or other meetings as required; prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public; compiles information or reports as needed to analyze work load information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Completes time entry or serves as the back up for time entry runs error rate reports for time entry and trains office support staff on time entry or other office procedures as needed.
• Maintains current filing, logs or manuals as requested; organizes files as required by standards of practice or operation manual; updates, tracks and provides cases for internal/external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

The ideal candidate will have:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify.

The position you are applying for has access to or use of federal tax information (FTI). Based on IRS Publication 1075 and 900 KAR 1:009, each prospective employee of the Cabinet for Health and Family Services (CHFS), including contract staff, with access to or use of federal tax information (FTI) shall submit to a criminal background investigation by means of a fingerprint check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Lori Pickett at Lori.Pickett@ky.gov.

An Equal Opportunity Employer M/F/D