Archivist I

Description

The Education and Labor Cabinet’s mission is to educate, prepare, train, and ensure the safety of Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

It is the mission of the Kentucky Department for Libraries and Archives to provide information access for the citizens, businesses, and agencies of the Commonwealth. To help the state maintain its competitive edge, the department offers comprehensive services which assure that our clientele has access to information resources; virtual, physical and human. As one of 10 state agencies in the country to combine library, archival, and public records programs, the department is uniquely positioned to meet these needs.

The Division of Archives and Records Management, Archival Services Branch is seeking an Archivist I who will perform professional work in maintaining, editing, researching, preserving, describing and providing access to permanent public records and archival material.

Responsibilities Include But Are Not Limited To The Following

• Performs in-depth research of court and agency records and responds to reference requests received via mail, email and telephone, using the resources of the State Archives. Explains the resources of the Archives to customers and suggests research options. Enters request information into the billing system to track requests, payments, and records used.
• Arranges, processes, and creates indexes for collections of records in the Archives Center, and creates new descriptive information for reprocessed records to improve access to those collections for staff and the public.
• Locates, retrieves and refiles original records in the Archives Center as requested by state agencies and circuit court clerks, and ensures that those unique and irreplaceable records are mailed out and refiled correctly. Locates, retrieves and refiles original records for onsite customers in the Archives Research Room.
• Picks up and transfers records from state agencies to the State Archives, using and completing the appropriate documentation, and advises agencies on the transfer process and the correct procedures for boxing records and creating transmittal forms as necessary.
• Provides reference assistance to onsite researchers in the Archives Research Room as needed by providing access to original paper records, microfilm, and online and other electronic formats.
• Participates in planning and organizing work projects in the Archives Center and in the Archival Services Branch. Assists in planning and preparing for workshops, seminars and conferences as needed.
• Performs other duties as required.
  
  

This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed Form I-9.

For more information on E-Verify, or if you believe that EWDC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree in history, library science, public administration, social science or a related field.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional archival experience in one or more of the following areas: reference, appraisal, description, preservation, or arrangement of documents.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: Professional archival experience in one of the above areas will substitute for the education on a year-for- year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Work is typically performed in a library setting. May be exposed to dust particles or other substances typically found in library settings which may require the following of safety procedures.