What are the responsibilities and job description for the Clerical Assistant 1 position at Commonwealth of PA?
THE POSITION
Are you skilled in performing clerical tasks with accuracy? If so, we invite you to become a part of the Department of Transportation team as a Clerical Assistant 1. In this role, you will provide essential administrative support to help our office run seamlessly. Your keen attention to detail, excellent organizational abilities, and multitasking skills will be vital in efficiently reviewing exceptions, including images of checks and digitally generated documents prior to their submission into our system. If this opportunity sounds like a good fit for you, we encourage you to apply today and embark on a path of professional growth!
DESCRIPTION OF WORK
In this position, you will access Enterprise Content Services (ECS) to identify and rectify document or check discrepancies. Each image must be analyzed, exceptions reviewed, and appropriate actions determined to address the issues, which may include completing the document, printing it for rescanning, or forwarding it to a supervisor for further evaluation, including printing for the supervisor to obtain the correct wid number. If necessary, a physical document or check may be printed to aid in resolving the discrepancy. All discrepancies requiring system review will be directed to the supervisor. Additionally, you will prepare a daily report detailing production, including the type of work completed or pending, whether images were printed or not, the imagers' names, imaging dates, exception IDs, reasons for exceptions, and time spent on each task, for the supervisor's review.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 75 hours bi-weekly
- Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Additional Requirements:
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Six or more months of experience using a computer.
Legal Requirements:
- You must pass a background investigation.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply
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Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
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