What are the responsibilities and job description for the Purchasing Agent position at Commonwealth of PA?
THE POSITION
The Department of Transportation is on the lookout for a skilled and driven Purchasing Agent to join their team. If you possess a proactive mindset, work well independently, and have the ability to foresee challenges, propose effective solutions, and escalate matters when needed, we would love to hear from you! Do not miss the opportunity—submit your application today!
DESCRIPTION OF WORK
This role functions as a Purchasing Agent within the Bureau of Support Services, where the incumbent will engage in comprehensive tasks related to purchasing and contracting services, adhering to established policies, regulations, procedures, and legal frameworks. The responsibilities encompass meticulous purchasing activities, which include evaluating requisitions, drafting bid documents, assessing and awarding bids, as well as preparing contracts and purchase orders. All tasks must comply with the Commonwealth's purchasing laws and the relevant policies of both the Commonwealth and the Department. The position necessitates effective communication with requisitioners, vendors, receivers, and various fiscal and purchasing personnel from district offices, the Bureau of Office Services, the Comptroller’s Office, and the Office of Chief Counsel. Additionally, the Purchasing Agent is responsible for preparing purchasing documentation for various bureaus, including Driver and Vehicle Services, Bureau of Driver Licensing, Bureau of REAL ID, Bureau of Support Services, Program Management Office, and Risk Management Office. This includes ensuring all necessary attachments are included, managing routing processes, and maintaining a tracking log. Once the documentation receives final approval, the agent will distribute copies to the relevant parties.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- This position may be eligible for Alternate Work Schedule (AWS).
- Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Three years of experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services; or
- Three years of experience in requisitioning, receiving, storing, distributing, and maintaining inventory of goods; or
- An equivalent combination of experience and training. Post-high school education may be substituted on a year-for-year basis for purchasing or stores experience to a maximum of two years.
Additional Requirements:
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
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