What are the responsibilities and job description for the Administrative Assistant 1 (Local Government) - Allegheny County MH/ID position at Commonwealth Of Pennsylvania?
THE POSITION
Join our dynamic team as an Administrative Assistant 1 and take the lead in driving operational excellence within the Mental Health Unit! In this vital role, you'll manage confidential records, facilitate impactful meetings, and support our mission by analyzing operations and fostering collaboration with government officials, service providers, and community partners. If you are a proactive problem-solver with a passion for helping children and adolescents thrive, this is your chance to make a difference while showcasing your organizational and administrative skills!
DESCRIPTION OF WORK
The Administrative Assistant 1 plays a crucial role in supporting the Administrator of the Child and Adolescent Mental Health Unit by managing various administrative, confidential, and clerical tasks. Responsibilities include analyzing operations, developing reports, maintaining confidential records, and assisting in budget preparation and program evaluations. The assistant also facilitates liaison activities by communicating with service providers and government officials, organizing meetings, and ensuring efficient coordination among unit managers and supervisors. Moreover, the assistant carries out administrative assignments that involve researching and making recommendations for the advancement of agency programs while maintaining secure management of sensitive consumer information.
In addition to administrative duties, the role involves managing correspondence and scheduling meetings, ensuring the Administrator's calendar is meticulously maintained. The assistant prepares meeting materials, documents minutes, and coordinates training sessions and internal workshops. Proficient in various software applications, the assistant also performs clerical tasks such as drafting letters, processing registrations, and preparing reports. Overall, the position requires a high level of initiative, confidentiality, and strong organizational skills to support the day-to-day operations of the unit effectively.
Work Schedule and Additional Information :
- Full-time employment
- Work hours are 8 : 00 AM to 4 : 00 PM, Monday - Friday, with a 60-minute lunch.
- Salary : In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam / junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements :
Other Requirements :
How to Apply :
Veterans :
Telecommunications Relay Service (TRS) :
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
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