What are the responsibilities and job description for the Clerical Assistant 1 position at Commonwealth Of Pennsylvania?
- THE POSITION
The Department of Transportation is on the lookout for a Clerical Assistant 1 to join their team. This role involves the crucial tasks of receiving, opening, sorting, batching, and delivering all incoming and outgoing documents for both the Bureau of Motor Vehicles and the Bureau of Driver Licensing. If you are interested in this opportunity, do not hesitate to apply today!
- DESCRIPTION OF WORK
In this role, you will be responsible for receiving mail from the post office, which arrives in bags and trays, as well as certified registered mail at the Dock, where a signature is mandatory. Your duties will include sorting the mail to identify and separate BMV and BDL tasks, placing them into designated grey bins for efficient delivery. You will also open and sort mail, repair any damaged items, and log and scan bulk packages. Utilizing a mail slitter machine, you will open envelopes while ensuring the machine is kept clean. Bulk packages will be scanned and recorded in the WTS System using a handheld scanner, with the information subsequently downloaded into the system. You will need to read addresses carefully to differentiate between pipeline and delivery work for various locations. The position requires making at least two trips daily for mail pickup and delivery. Additionally, you will extract all contents from envelopes, flatten documents, remove staples and paper clips, and mend any torn papers with tape. You will also read form numbers, assemble checks and documents, and organize them according to CARATS and DL sorting procedures. Employees are expected to meet a monthly target of processing 70-79 pieces of mail per hour. You will log and date stamp all On-Line Messenger work and communicate with internal customers via email or phone regarding bulk packages at the Dock. Completing batch headers and organizing applications into transporters or folders is also part of your responsibilities, along with sorting miscellaneous applications at the back mail table. You will distribute and collect work from Mail Opening staff and place items on shelves for the Key Entry area as needed. Regular dock rotation is required, and you must be available for overtime as requested by the Bureau. Additional related duties may be assigned as necessary.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:- Full-time employment, 80 hours bi-weekly.
- Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with 30-minute lunch (12:00 PM to 12:30 PM).
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
- REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Additional Requirements:- You must be able to perform essential job functions.
Preferred Qualifications (not required):- Six or more months of experience using a computer.
Legal Requirements:
- You must pass a background investigation.
How to Apply:- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:- Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
