Operations Assistant (Clerical Assistant 3)

In this important role, you will provide clerical support to the Bureaus within Comptroller Operations to ensure operational efficiency and effectiveness. Your receptionist duties will include greeting visitors, answering phones, and assisting with the badging and parking programs. Clerical duties will involve receiving, sorting, and distributing Treasury checks and assisting in monitoring the Treasury Resource Account. You will have the opportunity to manage and distribute correspondence, letters, and financial statements. Our ideal candidate will have experience with Microsoft Office, accurately proofreading documents, and the ability to multitask and prioritize work.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• In office on site five days a week.
• Salary: All new hires to the Commonwealth will start at the minimum salary.
• All communication regarding interviews will be sent via the email address used on the application.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or 
• One year of moderately complex clerical experience; or 
• An equivalent combination of experience and training.

Necessary Special Requirements:

• You must possess keyboarding skills to meet standards for speed and accuracy.
• You must have the ability to take and transcribe dictation.

Additional Requirement:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience working with Microsoft Office.
• Must be able to work independently as well as part of a team.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 

Veterans: 

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Salary : $39,785 - $59,384