What are the responsibilities and job description for the Administrative Assistant position at Commonwealth of VA Careers?
Job Description
The Administrative Assistant provides primary administrative support to the Associate Vice Provost for Academic Advising Initiatives. Responsibilities of the position include general fiscal and administrative functions and office management of Academic Advising Initiatives which includes three units: Academic Advising and Transition Support, Multicultural Academic Opportunities Program (MAOP), and Scholarship Support. This position supports all units within Academic Advising Initiatives in addition to collaborating with Academic Success Initiatives to support overall student success.
Required Qualifications
Strong organizational skills; Experience in reception, customer service, administrative assistant, or related position; Demonstrated ability to learn new systems and processes; Proficiency in Microsoft Office and Google suites; Experience in handling sensitive information and documents; Evidence of strong communication.
Preferred Qualifications
Experience working in university or college administration; Experience managing calendars, scheduling, and travel arrangements; Experience with financial systems and travel reimbursement procedures; Experience with event and/or planning of meetings
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$42,000- $44,000
Hours per week
40
Review Date
April 22, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $42,000 - $44,000
