What are the responsibilities and job description for the Correspondence Unit Supervisor: Central Administration #01417 position at Commonwealth of VA Careers?
Title: Correspondence Unit Supervisor: Central Administration #01417
State Role Title: Policy Planning Spec II
Hiring Range: $56,052 - $91,922
Pay Band: 5
Agency: Dept of Corr - Central Admin
Location: DOC Headquarters
Agency Website: www.vadoc.virginia.gov
Recruitment Type: Agency Employee Only - A
Job Duties
Coordination of all centralized correspondence (including regional) for the DOC
(including regions) including communications funneled from Governor’s and Secretary’s Office. This position will manage the work of staff responsible for processing and responding to multiple correspondence and multiple mediums, coordinating with regional staff, ensuring appropriate and timely response, tracking, storage, reporting trends, data management of correspondence and communicating with executive staff regarding correspondence as needed.
Minimum Qualifications
Extensive experience and knowledge with state and agency policies, procedures, regulations and Department administrative, management and operational systems. Experience managing the workload of staff. Excellent written and oral communications skills, advanced computer skills including comprehensive understanding of databases. Experience aligning and maintaining work group objectives with the Department’s mission and goals. Strong skills in multi-tasking and managing shifting priorities. Experience gathering and analyzing information, to compile information and determine recommendations and responses. Demonstrated ability to interact with diverse groups and develop professional working relationships to meet
objectives.
Additional Considerations
Experience in project leadership and management.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
SPECIAL INSTRUCTIONS TO APPLICANTS-
If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
Contact Information
Name: Human Resources
Phone: 804-641-9840
Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $56,052 - $91,922
