What are the responsibilities and job description for the CLERICAL ASSISTANT 2- GRADUATE NURSING (PART-TIME, BLOOMSBURG CAMPUS) position at Commonwealth University of Pennsylvania?

Posting Details

Posting Number

S227

Classification Title

Clerical Assistant 2

Working Title

Clerical Assistant 2- Graduate Nursing (Part-time, Bloomsburg Campus)

Department

Nursing - Graduate

Home Campus

Bloomsburg

City

Bloomsburg

State

Pennsylvania

Zip Code

17815

Bargaining Unit

AFSCME - Agreement

Work Location

Home Campus

Position Type

Staff

Temporary / Permanent

Permanent

Full-time / Part-time

Part-Time

If Part-time, specify percentage (Examples : 0.75; 0.50; 0.25)

50%, 18.75 hours per week

Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include

Medical and prescription drug benefits.
Generous retirement plans, two options :

Alternative Retirement Plan (ARP)

State Employees' Retirement System (SERS)

Tuition benefits for employees and dependents.

Paid time off.

Employer-paid dental and vision benefits.

Employer-paid life insurance.

Voluntary insurances and additional retirement programs.

Specific benefits may vary based upon university, employee group and / or collective bargaining unit. Visit : http : / / www.passhe.edu / inside / HR / syshr / healthcare / Pages / Summary-of-Benefits.aspx for additional information regarding benefits.

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

Start Time

8 : 00 AM

End Time

4 : 30 PM

Hours Per Week

18.75 hours per week

Days Worked (Check all that apply)

Varies

Salary

18.05 / hour, in accordance with the AFSCME CBA

Anticipated Start Date

January 2025

Anticipated End Date

N / A

Position Summary Information

Position Purpose

This is a 12-month, part-time (18.75 hour) position under the direct supervision of Dr. Jennifer Sheaffer, Graduate Nursing Chair.

Description of Duties

Overview of Clerical / Support Task categories :

Provide clerical support to the faculty of the Graduate Nursing Department, and the Sr. Associate Dean.

Types a variety of communications, i.e., letters, e-mails, and may occasionally type exams as needed.

Runs a variety of reports as requested by respective department chairpersons.

Screen and route calls and questions to the proper faculty / advisor, staff or cooperating facility. Distribute / sort campus and U.S. mail for departments, answering general correspondence.

Assist in planning, preparing, and taking minutes for Department and committee meetings.

Request room reservations for departments as needed and assists with scheduling.

Complete the monthly balancing of the purchase card (p-card) statements for Graduate Nursing and the Sr. Associate Dean.

Oversee office equipment operations, i.e. supplies order, service calls, copy count report, simulation lab, etc.

Anticipate and determine office supply needs for Graduate Nursing and the Sr. Associate Dean including requests from faculty. Monitor office supply inventory, prepare supply requisitions. Prepare and submit office supply order, APR and Contract Service Requests for Graduate Nursing.

Assist faculty members in the completion of travel request forms to include proper cost estimates, completion of travel vouchers, reservation of rental vehicles, and complete expense forms for travel to appropriate campuses.

Assist in the purchase and acquisition of major equipment to include obtaining quotes from vendors, investigate institutional funding sources, make recommendations to the department chair, complete the steps for purchases to include the completion of academic equipment form requests. The completion of service and standard requisitions in Source Point, serves as the initial contact for receipt of major equipment for the Bloomsburg campus.

Attend the Breiner School of Nursing staff meetings

Other duties as assigned.

Nursing Department Specific tasks :

Process purchase order requests for ordering all office supplies for faculty and medical / surgical supplies for student labs.

Schedule Breiner School of Nursing functions (i.e. : Faust Lecture) : Arrange for meeting room, and catering. Create invitation list and develop invitation, in conjunction with the Sr. Associate Dean. Work with printer for invitations and program. Coordinate with IT and MarComm as needed.

Filing and maintaining student and departmental records in accordance Accredited Commission (ACEN / CCNE / COA) and University guidelines.

Update nursing policies and handbooks as directed by faculty.

Assigns advisors to faculty as directed by the Graduate Nursing Chair

Develops and emails the Monday Morning Updates to faculty and students

Aid outside agencies (hospitals, sites, etc.) when they are visiting campus to provide employment Opportunities for our students. This would encompass notifying students and providing space and time to meet with students to have optimal contact. Work with Career and Professional Engagement to assure events are well attended by providing information, flyers, etc. via email and posted throughout the department.

Onboarding Graduate nursing students per agency clinical requirements.

Work with the Graduate Nursing Search & Screen Committee to complete PCFs that matches job requested, and send information in PeopleAdmin.

Communicate with and support adjunct faculty.

Support Graduate Chair and Sr. Associate Dean with scheduling of appointments to support students.

Assists with gathering information required for the Pennsylvania State Board of Nursing PALS site. Maintain current CV's and licensure data for all faculty, including adjuncts.

Assists the Graduate Nursing Chair with monitoring the online clinical clearance program (Project Concert) to assure all students are compliant.

Assists the Graduate Nursing Chair in course scheduling and completion of Master Schedule Changes.

Decision Making

In this position, it is important to have the ability to communicate with faculty and staff within the Breiner School of Nursing and with departments across all campus locations in order to make decisions that work for the benefit of the programs.

Fiscal Responsibility

In conjunction with department chair(s), monitors nursing program department budget and foundation budget to ensure budget is not depleted before year-end. Advises graduate nursing chair and Sr. Associate Dean of office needs, academic equipment needs, and office priorities. Well versed in university electronic systems to encumber funds and makes purchases.

Supervisory Responsibility

There are no supervisory responsibilities required for this position.

Minimum Requirements Profile

Six months as a Clerical Assistant 1;

Graduation from high school;

An equivalent combination of experience and training.

This position requires keyboarding skills to meet standards for speed and accuracy.

Preferred Qualifications

Applicant Rating Criteria

Knowledge, Skills & Abilities

Knowledge of standard grammar, spelling, and punctuation.

Knowledge of standard office procedures, practices, conduct and actions necessary in maintaining harmonious working relationships, and of the types, organization and use of standard office files, logs, forms and letter formats.

Skill in typing at a minimum speed rate of 50 words per minute and in the operation of various computers / software packages to produce finished copy of a variety of typing assignments.

Ability to understand and follow oral and written instructions.

Ability to organize and prioritize work in a manner which insures smooth processing and accomplishment of priority items on schedule.

Ability to make duty-oriented decisions on the basis of well-defined standards and precedents.

Ability to compose letters and correspondence from both verbal or written outlines and notes.

Ability to operate office machines such as an adding machine, photocopier, and fax machines.

Ability to screen incoming telephone calls for departmental faculty; handle routine requests for information; direct callers and visitors to appropriate departmental faculty; records messages for faculty.

Ability to proofread typed materials to ensure documents are grammatically and typographically correct, complete, and adhere to departmental guidelines.

Ability to prepare and process various forms including purchase orders and maintenance work orders.

Proficient knowledge of Microsoft Office products.

Ability to learn new software programs used by Commonwealth University.

Essential Functions

Sitting

Working indoors

Frequent lifting of objects weighing less than 5 pounds

Occasional lifting of objects weighing less than 25 pounds

Reaching for objects at or above shoulder level

Occasional twisting at waist or stretching to reach objects

Basic math skills; ability to read and understand written documents

Writing skills in preparing and organizing documents

Sensory skills; visual, hearing, and speech

Keyboard skills

Posting Detail Information

Open Date mm-dd-yyyy

01 / 06 / 2025

Close Date mm-dd-yyyy

Open Until Filled

Special Instructions to Applicants

For full consideration, applications must be received by January 16, 2025.

Finalists for this position must communicate well and successfully complete an interview process.

Completing this search is contingent upon available funding.

Background Clearances

Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A : Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.

Diversity Statement

At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by :

Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.

Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.

Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

Title IX / Clery

The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu ), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East - Suite 505, Philadelphia, PA 19107; Phone : (215) 656-6010; Fax : (215) 656-6020.

About Commonwealth University of PA

The Power of Three Bloomsburg , Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

We're Investing in Today by answering the greatest challenges facing higher education : accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

Quick Link

https : / / commonwealthu.peopleadmin.com / postings / 3137

Salary : $18

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