Fiscal Assistant

Posting Details

Posting Details

Posting Number

S235

Classification Title

Fiscal Assistant

Working Title

Fiscal Assistant

Department

Student Billing

Home Campus

Bloomsburg

City

Bloomsburg

State

Pennsylvania

Zip Code

17815

Bargaining Unit

AFSCME - Agreement

Work Location

Home Campus

Position Type

Staff

Temporary / Permanent

Permanent

Full-time / Part-time

Full-Time

If Part-time, specify percentage (Examples : 0.75; 0.50; 0.25)

Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include

• Medical and prescription drug benefits.
• Generous retirement plans, two options :

Alternative Retirement Plan (ARP)

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

Start Time

8 : 00 AM

End Time

4 : 30 PM

Hours Per Week

37.5 hours per week

Days Worked (Check all that apply)

Mon, Tues, Wed, Thurs, Fri

Salary

39,785.00 / annual in accordance with the AFSCME CBA

Anticipated Start Date

1 / 31 / 2025

Anticipated End Date

N / A

Position Summary Information

Position Purpose

The incumbent is responsible for performing clerical / accounting work involving the application of standard accounting principles and practices in recording, reviewing and processing financial records and documents. Work includes maintaining bookkeeping records by posting and proving, classifying accounting documents prior to posting, and preparing prescribed financial reports. Difficult technical problems and irregularities are referred to a supervisor who observes work in progress and periodically reviews records.

Description of Duties

Assist customers in person, on the telephone, and via email. This includes processing payments, answering questions, assisting with the payment system and SIS and providing necessary information.

Close office at the end of the business day, creating cashiering entries, and balancing individual cash drawer.

Answer questions from students / parents / supporters and produce requested tax information related to the 1098-T's. Notify supervisor of discrepancies that need to be investigated.

Daily reconciliation of individual student accounting system transactions.

Receive checks from agencies and organizations for various awards and scholarships. Examine student's account to verify charges and financial aid status. Review student's accounts upon receipt of monies to verify that no changes have been made to the student's account or financial aid status. Monies are then applied to the unpaid balance of the student's account according to the terms of that scholarship or award.

Preparation of bank deposit and related documents. Evaluate accounting transactions processed daily and work with supervisor to make any necessary adjusting entries to subsidiary ledgers.

Prepare periodic miscellaneous student billing requests by coordinating with various offices to determine timing, accuracy and availability of information, i.e. final bill the student after withdrawal.

Reconciles the following bank accounts : Agency fund, Federal Funds Account, Holding Account, and EFT Account on a monthly basis. Once reconciled, the bank reconciliation is submitted to the Bursar to reconcile to general ledger balance in SAP. Makes recommendations for the necessary journal entries to bring account balances to actual.

Monitor Student Billing Office email and voicemail responding to general emails and forwarding emails specific to other offices and employees' job responsibilities.

Analyze ACH failures / NSF checks / Direct Deposit failures for student refunds or payments to a student account and update necessary account and spreadsheet information. Process payments to the student accounts.

Configure the temporary parking decal file when received from campus police and post to student accounts. Determine amount of refund if applicable and issue refund.

Prepare and submit tuition reciprocals invoices to our sister PASSHE schools. Coordinate with their Student Billing Office and HR Offices to determine eligibility and accuracy.

Review and analyze student account balance each semester to determine status and whether hold / late fees should be applied. Confirm with Student Billing Office staff accounts that should not be assessed a hold / late fee due to payment arrangements.

Post printer paper charges to the student account each semester and determine if a hold is appropriate. Work with supervisor to place / remove holds.

Supervises student workers, assigns their job duties and oversees work accomplishment

Prepare and report to PASSHE the taxable portion of employee waivers each year after confirmation and investigation of waiver amounts and taxability.

Red Flag Monitoring in Touchnet for suspicious activity. Review red flag report in Touchnet that indicates suspicious activity, investigate the impact and validity of the transaction, notify student / parent / supporter of necessary action to correct. Maintain log of all information and notify IT when necessary.

Reviews, posts, and processes a variety of disbursements received in the Agency Fund account, recording the check in the appropriate ledger, mail to appropriate department or apply to student account if necessary.

Verify Distance Education for Maryland students.

Other duties as assigned by management.

The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.

Decision Making

As a customer service representative, works with students / parents / others on matters related to student billing. This involves reviewing the student's account, etc., taking any necessary corrective action, and notifying the student accordingly. If the issue is beyond the scope of the employee's experience, they seek the advice of other staff or a supervisor. Review student issues (holds, late fees, financial aid) to determine how best to handle / rectify the situation and whether or not the issue needs to be escalated. More complex issues are referred to a supervisor.

Fiscal Responsibility

Monitors the Purchasing Card for the Student Billing Office and reconciles to information reported by card company.

Supervisory Responsibility

Acts as a lead worker for two work study students by assigning and checking work.

Minimum Requirements Profile

Two years of experience performing bookkeeping or clerical accounting work,

an associate degree in accounting or business administration, including or supplemented by six credits in accounting,

any equivalent combination of experience and training.

Preferred Qualifications

Applicant Rating Criteria

Knowledge, Skills & Abilities

Considerable knowledge of bookkeeping principles and practices.

Ability to perform detailed work with written and numeric data and to make arithmetic calculations rapidly and accurately.

Ability to prepare routine and procedural financial reports. Ability to apply established methods to financial transactions.

Ability to establish and maintain effective working relationships with students and staff.

Essential Functions

1Sitting - 80%; walking - 10%; standing - 10%

2. Working indoors - 95% and Outdoors (for errands) - 5%

3. Frequent lifting of objects weighing less than 5 pounds

4. Occasional lifting of objects weighing 25 pounds.

5. Reaching for objects at, above and below shoulder

6. Occasionally twisting at waist, and stretching to reach objects

7. Basic math skills and reading skills including understanding written documents

8. Writing skills in preparing and organizing documents

9. Sensory skills, i.e. visual, hearing, and speaking

10. Keyboard skills

Posting Detail Information

Open Date mm-dd-yyyy

01 / 03 / 2025

Close Date mm-dd-yyyy

Open Until Filled

Special Instructions to Applicants

Background Clearances

Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A : Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.

Diversity Statement

At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by :

Title IX / Clery

The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu ), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East - Suite 505, Philadelphia, PA 19107; Phone : (215) 656-6010; Fax : (215) 656-6020.

About Commonwealth University of PA

The Power of Three Bloomsburg , Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

We're Investing in Today by answering the greatest challenges facing higher education : accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

Quick Link

https : / / commonwealthu.peopleadmin.com / postings / 3282

Salary : $39,785