What are the responsibilities and job description for the Human Resources Coordinator position at Communicare Michigan LLC?
HR Coordinator
The HR Coordinator is responsible for managing and executing key human resources functions, ensuring compliance with regulatory standards, and providing administrative support across departments. This role is integral to new employee onboarding, payroll processing, compliance management, and property lease administration. The HR Coordinator will work closely with the Director of Finance, Bookkeeper, and Operations Manager to ensure smooth HR and administrative processes while maintaining a high level of confidentiality and professional.
Key Responsibilities:
Human Resources & Hiring
o Oversee the entire hiring and onboarding process for all new employees, including:
o Posting job openings and managing applications.
o Coordinating interviews with hiring managers.
o Preparing offer letters and processing employment verification requests.
o Conducting background checks and credential verifications.
o Managing new hire paperwork and ensuring compliance with state and federal requirements.
o Setting up new employees in BambooHR, ensuring accurate data entry and system integration.
o Assigning necessary equipment and system access (laptops, email, phones, software logins).
o Maintain and update employee records in BambooHR, ensuring accurate and compliant documentation.
o Assist in implementing and maintaining HR policies and procedures to align with company goals and best practices.
Payroll & Benefits Administration
o Work in conjunction with the Bookkeeper to collect, verify, and input employee payroll data in BambooHR.
o Ensure accurate tracking of hours worked, paid time off (PTO), and benefits deductions.
o Identify and correct any discrepancies before submitting payroll for final approval by the Director of Finance.
o Assist employees with payroll-related inquiries and escalate complex issues as needed.
o Support the administration of benefits programs, including enrollments, changes, and compliance reporting.
· Compliance & Reporting
o Monitor and ensure compliance with CARF, HIPAA, and other accreditation requirements.
o Stay up to date on federal, state, and local employment laws, ensuring company policies reflect current regulations.
o Assist in preparing compliance reports for senior leadership and regulatory audits.
o Oversee and maintain all HR documentation, employment records, and compliance files.
Property & Lease Administration
o Collaborate with the Bookkeeper and Operations Manager to oversee the company’s 30 property leases.
o Act as the primary liaison between property owners and the company to address lease agreements, renewals, and negotiations.
o Process accounts payable (AP) related to properties, including utilities, lease payments, and maintenance expenses.
o Maintain accurate property records and ensure all lease obligations are met in a timely manner.
Administrative Support & Office Operations
o Attend weekly risk, utilization review, clinical, and managerial meetings to coordinate and relay HR-related updates to leadership and staff.
o Develop and maintain office procedures, systems, and documentation to improve efficiency.
o Design and produce forms, documents, spreadsheets, and communication materials as needed.
§ Assist ownership and directorship with managerial and administrative duties, ensuring seamless operational support.
· Support special projects and CARF-related assignments as directed by leadership.
o Participate in the on-call rotation to provide HR and administrative support as needed.
Qualifications & Skills:
o Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
o HR experience on hiring, payroll, and compliance.
o Strong knowledge of employment laws, HR best practices, and regulatory compliance (CARF, HIPAA, etc.).
o Experience with BambooHR or similar HRIS/payroll software (required).
o Ability to work collaboratively with finance, operations, and leadership teams.
o Strong organizational, communication, and problem-solving skills.
o Ability to manage confidential and sensitive information with discretion.
o Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR/payroll systems.
o High attention to detail and ability to manage multiple priorities in a fast-paced environment.
Job Type: Full-time
Pay: $52,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- On call
Work Location: In person
Salary : $52,000 - $65,000