Administrative and Outreach Coordinator

Position Title:

Administrative and Outreach Coordinator (also known as Sustainability Coordinator)

Status:

Full-Time/12 Month

Reports to:

Executive Director

Creation Date:

02/7/2025

Position Overview:

Communities In Schools of Greenbrier County (CISGC) has served as a 501©3 nonprofit organization and accredited affiliate of the nation’s leading provider of integrated student supports for two decades. This position serves as support to the mission of CISGC through successful execution of administrative and outreach-related duties. As such, the function of this position promotes the efficacy and sustainability of services CISGC provides to local schools, students, their families, and community.

Essential Functions:

Administrative-

• Manage administrative duties associated with CISGC staff, board, and committee meetings as well as logistics and organization.
• Maintain databases and other records systems that ensure organizational efficiency (including electronic and paper records, file-sharing, organizational calendars, etc.).
• Maintain donor data base including updating donor contact information, contributions, and other income).
• Assist Executive Director with onboarding process (including background checks, drug tests, reference checks, scheduling, new hire paperwork, materials/supplies, etc.)
• Act as initial point of contact via incoming calls and other communications and directing messages to appropriate parties.
• Order supplies for central office, school-based offices, and other organizational needs.
• Record detailed minutes with accuracy and professional grammar at board, staff, and committee meetings.
• Keep the office space appearance in a neat, clean, and orderly manner.

Communications-

• Assist with organizing/distributing information via electronic platforms (such as Microsoft Outlook, Teams and OneDrive).
• Assist with drafting/distributing memorandums, reminders, and PowerPoint presentations.
• Other internal and external communication efforts.

Outreach-

• Assist with collecting, creating, publishing, and archiving client testimonies.
• Assist with social media/website management, reports/newsletters, appeal letters.
• Research and recommend funding prospects.
• Assist with cultivation and stewardship of relationships with donors, partners, and other stakeholders (including acknowledgements, other appreciation efforts, etc.).
• Coordinate, attend, and support events sponsored by CISGC and partners as needed.
• Other activities in support of the annual development plan to promote the mission and goals of CISGC.

Finance-

• Prepare deposits and maintain deposit records (including tracking checks, cash, and electronic contributions).
• Accounts payable.
• Assist in processing reimbursement request forms.
• Reconcile receipts and provide income/expense reports to accountant monthly.
• Maintain budget (including grant, special projects, and other expenses).
• Manage and maintain all required licenses and appropriate memberships.

Other duties as assigned

Core Competencies:

• Relationship Cultivation & Stewardship
• Strategic Planning
• Teamwork
• Energetic & Enthusiastic
• Innovative
• Detail Oriented
• Results Focused
• Communication
• Accountability & Dependability
• Valuing Diversity
• Adaptability & Flexibility
• Decision Making & Judgement
• Self-motivated
• Interpersonal Skills

Necessary Skills:

• Superior verbal and written communication skills.
• Service orientated and strong positive attitude.
• Advanced technical fluency in Microsoft Word, Excel, PowerPoint and SharePoint.
• Graphics design software experience is a plus (Adobe, Canva, InDesign, etc.).
• Strong interpersonal skills including ability to work with a diverse team.
• Nonprofit experience preferred.
• Marketing/development, operations, and/or management experience is a plus.
• Must have strategic, “big picture” thinking and an inherent desire for continued professional and personal growth.
• Must be detail-oriented, able to manage competing priorities, well organized, and able to work independently and in teams.
• Creative, flexible, and open/able to generate new ideas.
• Must be able to lift 20 pounds.
• Must be able to travel, including overnight, upon occasion to provide event support.

Required Education/Experience:

• Associate degree and 3 plus years of related experience preferred.
• Bachelor’s degree and related experience is a plus.

Other Requirements:

• Must have reliable transportation and valid driver’s license.
• Must be willing to undergo a background check.
• Must be able to pass a drug test.

Schedule:

• Full-time/12-month.
• In-person position.
• 8:00 am- 3:30 pm Monday-Friday (additional hours as necessary depending on need).

Benefits:

• Generous Paid Time Off.
• Holidays, Snow Days, and breaks (excludes summer) as observed by GCS.
• Professional Development opportunities.
• Positive & empowering organizational culture.
• Work/life balance.
• Phone Reimbursement Program
• Wellness Reimbursement Program
• Other Fringe Benefits.

**CISGC does not currently provide health insurance coverage or retirement but does offer resources for planning.

Salary:

$34,000-37,100 (depending on education & experience).

Job Type: Full-time

Pay: $33,900.00 - $37,100.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Is your employment contingent upon employer sponsored health insurance or 401k benefits?

Education:

• Associate (Required)

Experience:

• Administrative: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Social media management: 1 year (Preferred)
• Data entry: 2 years (Required)
• Marketing: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Lewisburg, WV 24901: Relocate before starting work (Required)

Work Location: In person

Salary : $33,900 - $37,100