Payroll Clerk / Bookkeeper

MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.

Works cooperatively with Fiscal Officer, Accounting and Human Resources staff in completing the clerical and accounting tasks necessary for the efficient and accurate operation of the payroll department.

OPERATING PRINCIPLES
Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
Effective Communication: Provides well thought-out, concise, and timely oral and written information.
Teamwork: Considers group effort more important than individual effort.
High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
Initiative: Is proactive rather than reactive.
Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.

DUTIES/RESPONSIBILITIES
May include the following:

• Prepares bi-weekly payroll for all Community Action employees.

• Prepares billing for each program account for bi-weekly payroll taxes and insurance.

• Deposits checks for payroll expenses before payday.

• Prepares checks, insurances, and other payable payments.

• Performs assignments that the Fiscal Officer assigns.

• Prepares schedules, tables, and spreadsheets as needed.

• Balances cash journal and general ledger at end of each pay period and prepares trial balance at end of each month.

• Compiles shared expenses; prepares related billing and distributes to programs each month.

• Reconciles insurance billing for HMO, PPO, COBRA, Dental and Life Insurance.

• Reconciles accounts payable monthly in a timely manner.

• Reconciles interfund receivable monthly in a timely manner.

• Reconciles bank statements monthly in a timely manner.

• Performs tasks related to office procedures and functions; including typing, filing, shredding, and word processing.

• Prepares all deposits to be sent to bank.

• Travels to bank, post office, etc. for agency related business as needed.

• Interacts with staff, volunteers, and visitors in a pleasant and effective manner.

• Cooperates and works as a team in the workplace by assisting others as time allows.

• Adheres to all Community Action policies and procedures.