Facilities Coordinator

Job Title: Facilities Coordinator

Program/Dept.: Administration

Reports To: Director or Housing Development and Revitalization

Status: Regular/Full-Time/Exempt/Salaried

Probationary Period: Ninety (90) days

Work Schedule: Monday-Friday (35 hours) Some nights and weekends as needed, pay starts at $22.60

Work From Home Status: Not Eligible

*Community Action Partnership of Strafford County is mandating the COVID-19 vaccination upon employment. You must provide proof of vaccination on the first day of employment*

GENERAL DESCRIPTION

The Facility Coordinator’s role is to make sure all general and preventive maintenance operations that the agency requires are performed on a timely basis. The Facilities Coordinator duties include the coordination of building maintenance, repairs, security, safety, and key control for all facilities. The position will also collaborate with external partners, including consultants, agencies, and vendors, to arrive at the most appropriate system or integration of multiple systems. This position supports six separate locations.

EDUCATION and/or EXPERIENCE

• 2 years of experience in facilities

• Organization and communication skills - verbal and written

• Experience using Outlook and Office 365

•

DUTIES AND RESPONSIBILITIES

• Perform or contract predictive and preventative maintenance as required for equipment, facilities, and vehicles.

• Maintain precise equipment preventive maintenance and repair records.

• Ability to work in most weather conditions and meet the physical demands of the job.

• Provide a communication point for maintenance sub-contractors and supply vendors for quotations, all annual service agreements and product or work inspection.

• Prepare requests for proposals and/or obtain quotes in accordance with agency procurement guidelines when necessary. Review current services (e.g., janitorial, utilities) to determine areas of cost efficiencies.

• Provide or contract general maintenance service to facility personnel (assemble furniture and accessories).

• Operate an agency-wide computerized inventory and work order system.

• Active member of CAPSC's Safety Committee.

SUPERVISORY RESPONSIBILITIES

• Not applicable

GENERAL EXPECTATIONS

• Respects confidentiality of information about agency staff, personnel issues, and other program operations.

• Strong commitment to maintaining confidentiality.

• Plan, assign, coordinate, organize and prioritize work.

• Models direct, positive, honest, and respectful behavior in every aspect of work with children, families, staff, and community members.

• Energetically engages people, issues, and work.

• Applies the highest ethical standards to themselves and others on a daily basis.

• Supports others in their efforts to be productive and effective and succeed in work and life.

• Actively participates in teambuilding, which includes sharing ideas and mutual support of team members.

• Consistently uses interpersonal skills that are appropriate for individual styles, personalities, cultures, the nature of the work, and the environment in which the work is being done.

• Practices honest, respectful, and direct communication as well as active listening.

EMPLOYMENT SCREENING

Valid Driver's License and insured vehicle (100/300 minimum coverage) for use on the job or acceptable alternative, driving record check, criminal record check, randomized drug screening.

Head Start, Early Head Start, Childcare, and Home Visiting Programs are also subject to the following: Head Start and childcare licensing requires a criminal record check and finger printing to be completed prior to employment. An initial physical examination record, including a TB screening must be obtained within 60 days of hire, updated every three years, and kept on file with Human Resources. If a TB screening indicates high risk, results of a TB test must be kept on file including any treatment received. An initial driving record check will be conducted. License information will also be submitted to the agency's automobile insurance carrier.