What are the responsibilities and job description for the CHIEF FINANCIAL OFFICER position at Community Action Partnership of Madera County?
- Hires, trains, and provides leadership, direction and management to Accountants – Program Managers and fiscal team. Display ability/desire to work and solve problems as a team. Provide training, technical assistance and support to fiscal department staff through continued professional development training offered by funding sources, professional associations and consultants.
- Assures that CAPMC’s procedures remain consistent with accepted accounting principles and the contractual requirements of contracts and grants.
- Provides budgetary report support to Executive Director, Finance Committee and CAPMC Program Managers, and will work with independent auditors and meet with all programs monitors as required.
- Provides information and assists the Executive Director, Program Managers and CAPMC Board Members concerning the financial system of the Agency.
- Conducts frequent written, telephone and in-person contact with staff and management along with regular written reports, emails, letters, and contact with federal, state, and local funding sources.
- Recommends strategic improvements to the Executive Director and members of the executive management team to ensure the integrity of the Agency’s financial information.
- Manages the processes for financial forecasting and budgets and overseeing the preparation of all financial reporting.
- Advises on long-term business and financial planning. Oversees financial systems implementations and upgrades.
- Establishes and develops relations with senior management and external partners and stakeholders.
- Reviews all formal finance, HR and IT related procedures. Directs the fiscal planning, internal control, property control, and procurement procedures. Produces and maintains the CAPMC Accounting & Financial Policies and Procedures Manual Assists the Executive Director and Program Managers in the development of preliminary budgetary control.
- Attends and presents agenda items at Board of Directors’ and Finance Committee meetings.
- Identifies and analyzes various business and financial risks and communicates recommendations to the management team and Board of Directors.
- Manages or oversees the working relationship with independent auditors.
- Directs the preparation of reports concerned with the financial status of the Agency and with special financial matters. Ensures timeliness, accuracy and usefulness of financial and management reporting for federal and state funders, local government, foundations, and agency Board of Directors; oversee the preparation and communication of monthly and annual financial statements.
- Coordinates audits and proper filing of CAPMC annual tax returns and information. Produces the Agency’s annual audited financial statements, in final format according to GAAP and FASB requirements. Provides independent auditors with financial reports and other supporting worksheets or documents necessary to complete the Agency audit, 403(b) retirement audit, and annual tax and information returns.
- Develops and adjusts cost pools, Agency cost allocation methodologies and produces/prepares the indirect cost rate for the Agency and its various programs. Submits the final and proposed indirect cost rate proposal to CAPMC’s cognizant Agency Division of Cost Allocation and negotiates final and proposed rates.
- Ensures legal and regulatory compliance regarding all financial functions.
- Prepares revenue and expenditure estimates.
- Supervises accounting functions of the Agency, including payroll, accounts receivable and payable and related accounting activities.
- Reviews accounting reports prepared by subordinates.
- Designs operation and control of an effective procurement system.
- Implementation and administrative review of employee benefit package.
- Administers and has fiduciary responsibility for the Agency’s 403(b) retirement plan. Maintains and reviews retirement and flexible benefit plan annual accounting and reporting.
- Identifies and manages business risks to maintain the level of insurance coverage as required by funding sources or regulatory authorities.
- Updates insurance coverage as needed to incorporate program changes and arranges for timely renewal of all necessary insurance coverage.
- Submits audits to CAPMC’s Board and funding sources as required.
- Oversees cash flow planning and ensures availability of funds as needed; maintains cash management system. Establishes and maintains all banking relationships.
- Accomplishes all work and documentation consistent with the Agency's established procedures.
- Supervises and evaluates staff.
- Preparation of monthly reports to funding sources, department program managers, Policy Council/Committees, Finance Committee and Board of Directors.
- Budget development, budget projections, control and monitoring of assigned programs.
- Reviews assigned ledgers monthly.
- Assists Executive Director with funding for all agency technology decisions, including network administration and agency software application needs and planning.
- Supports maintenance of computer LAN and WAN network, agency website and intranet, workstations, accounting software and other software applications. Plans implementation of upgrades and testing new networks, hardware and software installations.
- Performs related work as required.
- Other tasks assigned by the Executive Director.
Salary : $120,912 - $147,324
