Our Own Lives Financial Assistant

Employment Opportunity

We are seeking a qualified and ambitious candidate ready to take off with this new opportunity. Formed in 2023, Our Own Lives is a new disability services organization that will begin providing direct services to the disability community in Southwest Colorado in July of 2024. To be ready for the July 2024 date, staff is now being hired. We serve individuals and families in Archuleta, Dolores, La Plata, Montezuma and San Juan Counties. Previously the direct services arm of Community Connections, Inc., we have decades of experience providing person-centered, inclusion-focused supports to the disabled community on its own terms.

Must have minimum a high school diploma or high school graduate equivalence. Three years professional experience in accounts payable, payroll, working in an accounting system, and Excel is preferred, but a combination of education and professional experience will be evaluated for qualifying for the position as appropriate. $19.90/hour. The following benefits are available for full time employees: medical, dental, vision insurance available for purchase; paid life insurance; ALFAC & Legal Shield plans available for purchase; 401K participation after 12 months of employment and 1000 hours worked in those 12 months; Employee Assistance Program; CAL (paid time off) accrual; paid holidays. Accepting applications until 5 pm, March 22, 2024. Contact Community Connections at 970-259-2464 with questions. Remote work options available. Applicants with disabilities encouraged to apply. EOE

Title: Finance Assistant

Reports to: Chief Financial Officer/Accounting Manager

FLSA: Hourly/Non-exempt Full Time

Job Description: This position will require working closely with the Accounting Manager and CFO to process accounts payable, bimonthly payroll, and post accounts receivable and revenue transactions in Abila/MIP (accounting ERP) and Therap (service provider software). Furthermore, this position will require processing all billings via Colorado Health Care Policy & Financing (HCPF). All employees will uphold our mission, vision, and values.

Responsibilities:
Accounts Payable Job Duties:

• Responsible for processing A/P checks and direct deposits per Finance Department’s schedule. Processes unscheduled checks per CFO’s discretion.
• Verifies the account coding on invoices, inputs the correct account and amount, and posts to the correct period in Abila/MIP.
• Pays vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments when needed, and appropriate approval is on invoices. Voids checks in Abila/MIP.
• Maintains historical records by saving all invoices with check stub attached for filing.
• Makes any necessary entries in Abila/MIP for distribution of petty cash by the Office Manager as reported.
• Responsible for generating, reviewing for errors, printing, and mailing 1099’s to contractors, IRS, and Social Security.
• Scan in documentation from “Contractor’s Checklist” to the correct folder in SharePoint. Maintains contractors’ expiration dates.
• Protects organization's value by keeping information confidential.

Payroll Job Duties:

• Verifies approved timecards reconcile to payroll batch and that all changes are supported by Personnel Action Forms (PAF). Verifies mileage and reasonable departments are used by employees. Verifies all changes in, and exports batch to be processed by APS (HR and payroll software).
• Updates payroll records by entering changes in exemptions, insurance coverage, direct deposit accounts, and job title and departments.
• Prepares reports by compiling summaries of earnings, taxes, deductions, and time off. Updates the payroll errors report and payroll analysis report. Exports deduction report so HR Assistant can approve benefit payment.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures and reporting needed changes.
• Responsible for updating and making 401k changes and deductions in the APS payroll system. Submits 401k payments.
• Protects organization and their employees by keeping information confidential.

Accounts Receivable Job Duties:

• Posts State, Medicaid, OJT, Client, and all other payments by recording cash, EFTs, checks, and credit card transactions in Abila/MIP.
• Makes all entries for checks received and remotely deposited by the Office Manager per their report.
• Posts all revenues to Abila/MIP and verifies the revenue account for appropriateness.
• Processes monthly statements for clients.
• Maintains records of invoices, “debits and credits”.

Billing Processor Job Duties

• Reviews invoices and billing worksheets received from Program Managers to verify that they have been approved for billing.
• Performs the data entry for the billing as well as rebills in Therap, ensures appropriate service is inputted in billing system, ensures the amount billed is accurate and is within timely filing.
• Remains knowledgeable concerning the State and Medicaid websites:
• Maintains billing spreadsheets in the Finance and Program folders.
• Saves HCPF generated reports in the Accounting folder.
• Maintains all source information for billings such as invoices and billings sheets from managers.
• Maintains a working relationship with the staff at HCPF
• Attends mandatory trainings requested by HCPF.
• Protects organization's value by keeping information confidential and is in compliance with the 5010 HIPAA regulation.

General Duties:

• Updates job knowledge by participating in training opportunities.
• Promotes our mission and agency in the community.
• Assist as needed in providing data and information to Auditors for annual audit.
• Any/all reasonable duties as assigned.

Core Competencies:

• Functional/Technical Skills
• Patience
• Priority Setting
• Problem Solving
• Quality of Work Output
• Technical Learning
• Timeliness of Delivery & Output

Knowledge and Abilities:

• Must be organized, be able to follow directions with limited supervision, and have an attention to detail.
• Ability to commute for business, when needed. If driving, must possess a drivers’ license in the state they reside and current auto insurance.
• Satisfactory completion of all background checks and references, including Motor Vehicle Record is required.***

Qualifications:

• Must have minimum a high school diploma or high school graduate equivalence. Three years professional experience in accounts payable, payroll, working in an accounting system, and Excel is preferred, but a combination of education and professional experience will be evaluated for qualifying for the position as appropriate.

Physical Demands of the Job: These essential tasks may be performed with or without accommodation or assistive technology. Employees in this position may spend significant hours on the computer writing and corresponding. The employee must be able to read text on the computer and paper documents. Communicating with others via email, letters and telephone is required. An employee in this position will use a laptop computer and may also have documents and files that they will need to transport within and outside the office. The employee will be required to attend meetings, training and other community activities within the region of Southwest Colorado, with the possibility of occasional travel within Colorado or out of state to training or conferences.

***Please consult Human Resources for questions regarding specific criminal convictions and/or traffic violations that may preclude employment.

Flexible work from home options available.